What are Community Clubs?
Community Clubs are after-school activities that run daily on school days, giving students a structured space to engage in new experiences outside their regular lessons. The programme is organised into two club cycles per year, each concluding with a demonstration where parents are invited to visit and see what students have been learning and creating.
A wide range of activities is offered, including ballet, chess, art, baking, and self-defense. All clubs are conducted in English, providing an accessible option for families seeking extracurricular opportunities in a familiar language.
Community Clubs are not intended as an extra hour of childcare. Rather, they are purposeful sessions where students are expected to participate, engage with others, and, most importantly, enjoy the experience while discovering their interests and talents.
Club costs and materials
The cost for Community Clubs is €15 per club session. The total costs will of course depend ont he number of weeks that Term and any public holidays.
We strive to keep all clubs running, but in case of a teacher’s illness or other unforeseen circumstances, a session may be canceled. For club periods longer than 10 weeks, we automatically deduct one session from the total fee (meaning you receive one free lesson, unless a lesson is canceled due to unforeseen circumstances). If more than one club session is cancelled, the additional missed sessions will be re-credited to parents at the end of the Term.
Club invoices will be sent approximately 5-6 weeks after the clubs have started by the UWC Finance Office.
Some clubs provide materials for use, which must remain on school property. In some cases, teachers may ask students or parents to arrange additional materials, such as sports clothing.
How to register?
The Community Club coordinator will send out emails to parents a few weeks ahead of the Registration period to inform parents of how the registration works.
During the registration period, a registration link will be available at the top of each CC website page.
Community Club enrollment through the ParentEveningSystem is limited to students who are formally enrolled at UWC Maastricht and who are actively attending school.
In order to register your iSams login credentials should be active and working.
A club missing in the Registration Form?
This means the maximum number of registrations for that specific club has been reached.
To ensure quality and safeguarding, each club has a set maximum number of students, determined by the club teacher. This limit is non-negotiable.
Additionally, every club has a minimum of 8 students to start the club officially (in Primary). In Secondary, the minimum is 5 students. This has to do with the recent changes that has been implemented from the side of the Community Clubs team with the Finance Department in response to Guest Teachers.
Day to day clubs
After club registration closes, the club coordinator will take a few days to finalize schedules and respond to emails from parents and teachers.
At the end of the school day, all Primary students will gather in the Assembly spaces. KG, Y1, and Y2 students will be assembeled and collected from the ground floor, while older students will meet their club instructors on the first floor at their assembly space.
Once a club session ends, the club teacher will escort students to the parental pick-up location, at the sliding doors connected to the Primary building. If there is a change in the pick-up location, parents will be informed in advance.
Parents are not allowed inside the gym changing rooms. They may wait on the school playground, in the hallway by the sliding doors, or at the reception.
After the club, the teacher will stay with students for 15 minutes to supervise pick-up. If needed, the club coordinator will take over after this time.
Secondary students go to their club rooms independently. Attendance is taken at the start of the club sessions and students make their own way home afterward.
Cancelled club or sick notice
If a club is canceled one or more days in advance, the club teacher will try to find a replacement. If this is not possible, parents (and secondary students) will be notified by email and asked to confirm their own collection of the student at 15:00.
If a club is canceled on the same day, parents (and secondary students) will first receive an email, followed by a phone call as a secondary notification. If the student or parent cannot be reached in time, the club coordinator will ensure the student is supervised until the parent arrives, unless the student is permitted to go home independently.
Similarly, if a student is unable to attend a club, parents (or secondary students) must inform both the club teacher in advance:
Changing clubs and club withdrawal policy
To change the club a student is in, we require an email to communityclubs@uwcmaastricht.nl. This change can only be made if there is room for an extra student in the desired club and within the first 2 weeks of that term. After two weeks the student must either remain in the chosen club or withdraw.
To withdraw a student from one of the clubs, we also require an email to communityclubs@uwcmaastricht.nl. If the withdrawal is made within the 2 week period, there will be no invoice sent for a full term. However, if the withdrawal request is made after the 2nd week, the club remains payable for the full round. There will be no discount nor refund.