Supplier Setup and Maintenance
Process Owner/Key Contacts
Contact the accounting staff at cemsreimb@umn.edu to initiate new supplier setups or to update existing supplier information
About
Reimbursements over $100 USD (university students) or over $600 USD (University guests, all others) will require supplier set up for the payee.
To setup a new supplier, the payee must complete the IRS form W-9 or W-8BEN.
The CEMS preparer will:
Obtain relevant information from the payee and enter the data into the proper version of the Supplier Authorization Form (UM 1679A or UM 1679B).
Send the W9 or W8 IRS form to the payee to complete for new supplier requests
If Sole Proprietor or Individual status is indicated on the W9, the preparer must also complete the Independent Contractor Authorization Form UM1650. This form must be completed by the University employee requesting a new supplier set up.
Send all completed forms to Supplier Maintenance at vndrimg@umn.edu
Note: Honoraria payments $3,000 and over will require contract setup prior to the payment and after supplier setup. See Purchasing a Professional Service link.