Finance

About

The CEMS Finance Team is here to assist faculty, staff, postdocs, graduate students, and undergrads or temporary employees with any finance needs you may have.  For purchasing and travel/reimbursement questions, see the relevant pages addressing those items.  For reporting, please see the information on the reporting page below.

To see which faculty research groups are assigned to which finance staff, please see the Faculty List by Accountant.

Account Structure

Account strings (or budget strings) in CEMS are dictated by the University's chart of accounts structure.  An individual account string may have several fields included in it.  Account strings are either non-sponsored, sponsored, or a hybrid of the two called cost-share.  

Non-sponsored account structure is typically as follows

Fund - Deptid - Program - Chartfield1 - Chartfield2 - FinEmplid

Examples 1024 - 11093 - 20085.  1024 is the fund, 11093 is the deptid, 20085 is the program.  1000 - 11093 - 20090 - 1778581.  1000 is the fund, 11093 is the deptid, 20090 is the program, and 1778581 is the finemplid.  

Chartfield1, Chartfield2, and FinEmplid may or may not appear in an account string as they are considered optional values included at the discretion of the person setting up the account string.  Once established, however, these fields must be used consistently as part of the account string to ensure accurate reporting.    

Sponsored account structure is typically as follows

Fund - Deptid - Project

Example:  3002-11093-00087554.  3002 is the fund, 11093 is the deptid, 00087554 is the project.

To read more about the components of chart strings, please go to the Controller's Office Chart of Accounts site.

Policies