Reporting

Research administrators and principal investigators are responsible for reviewing report activity on a monthly basis to:

• Ensure budget is allocated correctly

• Confirm Revenue is being accrued as expected

• Validate expenses are allocated and charged appropriately

• Review official project balances for each budget category and determine if action needs to be taken

• Review subcontracts and determine if action needs to be taken

• Investigate outstanding invoices past 120 days by working with Accounts Receivable

• Review Payroll/Fin Aid Commitments for personnel effort

• Plan for staffing and other project updates

• Verify outstanding UDC’s and update information as needed. The UDC page can be accessed directly from M-Reports by clicking on the Other Unit Commitments column name (see UDC instructions)

• Monitor the budget period and determine if action needs to be taken

• Prepare for closeout If project period is ending

Investigators are also responsible for submitting sponsor reports to meet award terms and conditions. Depending upon the type of award (grant, cooperative agreement, contract, or other transactions), reports are due on a recurring basis during the life of the award (normally within 90 days of the final expiration date for all final documents).

For federal projects there are generally four types of reports:

• Technical (Progress) Reports

• Fiscal (Financial) Reports

• Property (Equipment) Reports

• Intellectual Property (Invention) Reports

Actual reporting requirements vary by award, be sure you know, understand and follow all award reporting requirements.