Closeout Checklists and Guide

The expectation is that financial and all other sponsor and university items required for project closeout be addressed proactively to ensure obligations to the sponsor are satisfied and projects are closed in a timely manner.

Several resources are available to enable the project closeout process:

• The Timeline Approach Closeout Checklist lists steps with appropriate lead times prior to the deadline. This checklist works best if you are timeline oriented

• The Areas to Address Closeout Checklist is organized topically by actions needed. This checklist work best for individuals familiar with close-out timing and provides reminders of areas that need attention.

• The Project Financial Closeout Guide is a companion guide to the closeout checklists and provides additional contact information and guidance for tasks associated with closeout.

Complete and timely submission of financial reports, along with other closeout procedures is required to ensure compliance with university guidelines and federal requirement. Closeout policies, procedures and required documentation vary depending on the sponsor.

Use of the closeout checklists and guide helps ensure:

• Notification to project stakeholders

• Preparation for financial closeout

• Compliance with award terms, budget and reporting requirements

• Confirmation of revenue, expenditures and university commitments

• Management of project personnel and payroll activity

• Monitoring of projects through inactivation