Internal Transfer of Grants & Contracts

There may be instances when it is necessary to internally transfer a Grant or Contract to a new school/college, department, institute etc. For example, a Principal Investigator transferring to a new department may wish to transfer their awards to the new department as well. Both the relinquishing and receiving departments must agree to the transfer. Internal Transfer of Grants / Contracts typically do not require sponsor approval. Once transfer agreement has been determined an Award Change Request (ACR) requesting Transfer to a New Department ID is completed.

All requests require the following information:

• The new department name and Dept ID number

• The effective date of the transfer

• Contact information for the current and new Primary Post-Award Contact

Internal Transfers require the approvals of:

• The Principal Investigator(s)

• Department Chair / Unit head of both the current and new department / unit

• The Dean / Director of the both the current and new department / unit

Additional considerations for transfer projects:

• Coordination of transferring financial support, including addressing any updates to cost sharing commitments

• Coordination for transfer of equipment

• Transition plan for project staff

• Informing collaborators