Award Change Request (ACR)

When a project is awarded in response to a proposal, the sponsor expects the project to be carried out in accordance with the proposed scope of work and budget. Since the course of research is often uncertain and circumstances can change, sponsors must make provisions for adjusting the scope of work and budget throughout the life of an award. To submit requests for changes to active, funded projects an Award Change Request is completed in submitted in eRPM on the Award Record.

The Award Change Requests website provides detailed information on documentation and approval requirements for each change request.

Be sure to complete all required fields and upload supporting documents PRIOR to routing the ACR request.

What types of changes does the ACR cover?

• Award Reduction / De-obligation

• Carry Forward of Funds

• Cost Sharing Reduction

• Indirect Cost (IDC) Waiver or Class Code Change (Requires Medical School Approval)

• Mid-Project Advance Account

• Rebudgeting Requiring Sponsor Approval

• Retroactive Pre-Award Costs 

• Uniform Guidance Monitored Costs (Federal funds only)

• General Purpose Equipment (Federal funds only)

• Purchase of Equipment in Last 3 Months of a Project

• Special Purpose Equipment not in Sponsor-approved Budget (Federal funds only)

• Disengagement of PI of 90 Days or More

• Non-UM PI/Key Person Change

• UM PI/Key Person Change (Change in PI requires Medical School Approval)

• Reduction in effort requiring sponsor Approval

• Technical / Progress / Invention Report

• Change in Scope

• Early Termination 

• Early Termination with Transfer to New Entity (Requires Medical School Approval)

• Foreign Component

• No Cost Time Extension

• Transfer to New Department ID (Requires Medical School Approval)

• Change Request Not Specified Above

• Other Action (routes directly to ORSP)

Obtaining (Dean) Medical School Approval

Award Change Requests that require Dean/Director or designee (Medical School Approval) route automatically in the system. The Medical School Grants Office reviews and approves the the request on behalf of the Dean.