Board & Governance

MCMG Governance & Structure

MCMG 2025 Board & Governance Structure

Please review the 3 tabs included in the file linked above to view the:

MCMG organizational structure;
Board Member, Program Director, Committee Chair, and Taskforce Leader responsibilities; and,
Plant Clinic location and coordinator details.

MCMG Board Meeting Minutes

Please note: the MCMG Board does not meet in December.

Policies, Guidelines, Forms, and Templates

Policies & Guidelines

University of Maryland Extension

University of Maryland Extension ("UME") Policies & Guidelines & UME Master Gardener Volunteer Manual

Montgomery County Master Gardeners

Montgomery County Master Gardeners ("MCMG") Policies and Guidelines
MCMG Volunteer Management System (VMS) Guidelines & Approved Activities Codes & Site Codes
MCMG Continuing Education Policy
MCMG Purchasing Policy and *NEW* Purchase Request Form, and *NEW* Approved Vendor list
MCMG Service Award Guidelines
UME Program Resources for Master Gardener Programs & UME Style Guide
MCMG Style Guide
MCMG Inclement Weather Policy:

In-person events (other than Monthly Meetings)*

We observe Montgomery County Public Schools (MCPS) closing protocol and guidelines which impacts MCMG as follows:

- - - if MCPS closes or is canceled for that day, our in-person event/program is cancelled.
    - if MCPS opens late, we will start our program at that time.

*Monthly meetings

Our in-person Monthly Membership meetings are held at the Montgomery County Fairgrounds. Therefore, Montgomery County Master Gardeners follow the Fairgrounds’ inclement weather policy. The Fairgrounds observe Montgomery County Public Schools (MCPS) closing protocol and guidelines which impacts MCMG as follows:

- - - if MCPS closes or is canceled for that day, our in-person program is cancelled.
    - if MCPS opens late, we still start our program on time and in-person.

*At the discretion of the MCMG Co-Ordinator, the in-person program or monthly meeting may change to a virtual meeting. If a change in venue is made, details will be communicated in a timely manner to all members via GroupsIO.

Forms & Templates

UME Green Civil Rights Poster "And Justice For All"

Master Gardeners should note that the "And Justice For All" Civil Rights poster is the primary method utilized to inform customers of their rights, responsibilities and displays information relevant to assisted programs. Recipients of federally-assisted programs, such as land-grant institutions are required to display this poster in their facilities where it can be viewed by customers and while conducting program delivery. This required poster should be displayed in the specific size of 11" width x 17" height.

Media Consent and Release Forms

University of Maryland guidance: Adults do not have an expectation of privacy in public spaces when they are photographed inadvertently or appear in a group or event photo, so no release is required. As a courtesy, you should ask someone's permission if they are the principal subject of the photograph. For personal/legal reasons, a Master Gardener may request in writing to the Master Gardener Coordinator that no photos of them be used publicly. If this is the case, please help us out by reminding us that you would not like to be in any photos during our events.

When working with youth or in other situations where you will need a photo release form, you may use the following release forms:

MCMG QR Code Poster, Logos, and General Information

QR Code Poster for MCMG Events & Plant Clinics
Master Gardener Logos
For Derwood Room Reservation requests please email the MCMG Coordinator's Office.

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