Certificate issuance service at convenience stores

A service is available to obtain certificates at convenience stores. Two types of certificates that can be issued for graduates are "Certificate of Graduation (Completion)" and "Transcript of Academic Record," which can be obtained at multi-copy machines located at Seven-Eleven, FamilyMart, and Lawson stores nationwide after applying online.

※For graduates/graduates before September 2012 (up to March 1970), only application and payment are available, and the payment will be mailed to you. 

For details on how to use the service, please click  Here

Issuance of certificates over the counter or by mail

You can apply for the issuance of various certificates at the Kawagoe Office, Educational Records and Programs Division counter or by mail. Applications by telephone, fax, or e-mail will not be accepted.

For the protection of personal information, you will be required to present identification documents (enclose a copy if applying by mail) to verify your identity when requesting a certificate. In addition, when an application is made by a person other than the applicant (hereinafter referred to as "proxy"), a letter of attorney and identification documents of the applicant (a copy is acceptable) and identification documents of the proxy must be presented (enclose a copy in case of application by mail).

Please note that a certificate cannot be issued without the above documents.

Please check "4. Others" for the time required for the issuance of a certificate, and apply well in advance.

About identification documents

The following six identification documents are valid

・Driver's license

・Passport

・Health insurance card

・Personal number card

・Basic Resident Registration Card

・Residence card

※If you have "changed your family name" since graduation, one of the following is required in addition to the originally required identification (not required for a proxy's identification). For a certificate of residence and an extract from the family register (transcript), please submit one issued within the last 3 months.

• A copy of the abstract of family register (original, not a photocopy) with maiden name (former name)

• Certificate of residence with maiden name (original, not photocopies)※1

• Personal identification number card with maiden name (maiden name)※1

• Driver's license with maiden name (former name) written on it※2

※1　Please refer to this page of the Ministry of Internal Affairs and Communications (MIC) for the "About the use of the former name on the resident card and the personal number card".
※2　Please refer to this page of the National Police Agency for information on "Concurrent Use of Former Surname on Driver's License".
 

However, the certificate will be issued in the name used at the time of graduation (not in the name used at the time of application).

※If the applicant has "changed his/her name" since graduation, an "abstract (copy) of family register (original, not a photocopy)" is required in addition to the originally required identification (not required for a proxy's identification). As for the certificate of residence and extract (transcript) of family register, please submit the one issued within the last 3 months. However, certificates will be issued in the name of the applicant at the time of graduation (not in the name of the applicant at the time of application).

※Identification documents must be presented with each application (or a copy enclosed if applying by mail).

※If you use your health insurance card as your identification document (both at the counter and by mail), please mask (1) the symbol, (2) the number, and (3) the insurer number on the insurer card.

※When sending a photocopy of the personal number card as identification documents, please send a photocopy of only the front side of the card, as the back side contains my number.

1.How to apply at the counter（Kawagoe Campus）

Please print out the prescribed application form from the certificate issuing machine on the Kawagoe Campus, fill in the required information, and submit it together with the following documents to the Education Affairs Section counter.

▶Power of Attorney［PDF／113KB］,Please click here

2.How to apply by mail（Kawagoe Campus）

　Please mail the following documents to the Academic Affairs Division

　▶　Certificate Application［PDF］,Please click here.

     ▶　Power of Attorney［PDF／113KB］,Please click here

3.Handling charge(Kawagoe campus)

※Fees are per certificate and are current as of April 1, 2021. For certificates other than those listed above, please inquire at the Educational 　Records and Programs Section.

※For graduation certificates, academic transcripts, and character certificates other than those in the University's format, the fee is 500 yen.

※Certificates of Credited Auditors (in Japanese) are 500 yen.

※A Certificate of Period of Enrollment (500 yen) is required as proof of enrollment for those who have withdrawn from the university (including 　those who have been expelled).

※A "Certificate of Academic Proficiency" will be charged at a flat rate of 500 yen.

4.Other

1.Please note that it takes about one week from the time of application to the time of issuance for other certificates.

2.If you have a designated form for a certificate, please be sure to bring it with you (or enclose it if applying by mail).

3.Certificates of Character" will be issued for up to three years after graduation.

4.In the case of a Certificate of Academic Proficiency, please specify whether the new law, the old law, or both the old and new laws apply, and  　the subject matter to be certified (e.g., junior high school mathematics, high school mathematics).

5.If you wish for the certificate to be strictly sealed, please inform the contact person in charge of the application (and clearly indicate this when 　applying by mail).

6.Personal information received will be registered in the alumni data with the consent of the applicant. We will make every effort to properly 　manage and protect the alumni data, and will use it only to the extent necessary for Toyo University Educational Corporation to contact you, 　and will not use it for any other purpose. The submitted identification documents will be destroyed responsibly after issuance of the 　certificate.

5.For applications and inquiries, please contact

〒350-8585　2100 Kujirai, Kawagoe-shi, Saitama

Toyo University Kawagoe Office, Academic Affairs Division
e-mail：mlkawakyo@toyo.jp

（Click here if you are not at Kawagoe Campus）

[Office Hours] 

Monday - Friday：9:30 a.m. - 1:00 p.m. and 2:00 p.m. - 4:45 p.m.

Saturday：9:30 a.m. - 12:45 p.m.

※The service hours will change at the beginning of the new academic year and during student vacation periods. Information will be posted on 　the University's website, so please be sure to check it in advance.