Designing Impactful Thinking: A Change Management Success Story 

Written by Samantha Millison, Office of Process Improvement Intern

Edited by Tom Di Nardo, Professional Engineer I - Region 1 Denver Metro

November 8th, 2022

By using change management techniques and methodologies, Tom and his project team successfully created and implemented a training program for employees in order to meet Federal Highway Administration (FHWA) standards. 

Tom Di Nardo is a Professional Engineer in the Region 1 Denver Metro area, specifically devoted to efforts ensuring the public’s awareness while on the roadway and making sure people are well-informed. Tom has always believed a well-informed driver will be less agitated and perhaps even a little more understanding. He sticks to the motto “I work for the citizens of Colorado”, and strives to produce the best product and best traveling experience for fellow Coloradoans. 

Work Zone Safety & Mobility Training Project 

Prior to his attendance at the 3-Day Change Management Practitioners Workshop, Tom did not have much experience in change management. However, he later utilized the change management skills that he acquired for a Work Zone Safety & Mobility Training project. This project first came out of the recommendation that the state of Colorado needed to educate people on the inner workings of the work zone safety and mobility process review, as required by the Federal Highway Administration (FHWA).

The team and class

The team and class

Through such review, employees strategize to help build their Transportation Management Plan (TMP), which is a part of their work zone specification – and in this, contractors are required to build certain plans to help maintain safety and mobility during construction projects. The basis of Tom’s efforts was due to the reality that a lot of employees had no idea that this process review existed or why they were required to perform the TMP. So, the Quality Improvement Council (QIC) got involved in this process to educate employees, consultants, and contractors. The QIC exists to ensure that FHWA and CDOT are administering the Federal Aid Highway Program (FAHP) in a cost-effective manner that maintains Colorado’s national highway network, optimizes operations, improves safety, and provides for national security while protecting environmental resources.

A group of adults working together in a conference room

The team and class

Along with the project team, Tom decided to produce training for the employees in order to meet the requirements outlined by the FHWA. The training touches on the importance behind the TMP, as well as where to go for additional resources and some strategies to help mitigate common issues. The team worked for about a year and a half to build the training, and at the beginning of 2022, the first pilot training took place with a group of CDOT employees in order to get feedback. Tom has played a role as he first was a contributor to building the training, and then progressed into becoming a trainer for the program with the release of the pilot. Luckily, the feedback from the pilot was overall very positive, with change management being a contributing factor to the success of the project.

Applying Change Management Principles & Practices to Help the Work Zone Safety & Mobility Training Project Succeed 

Tom believes that the change management techniques from the 3-day course certainly helped him and his team to stay on track with their project. They were able to manage constant updates and push things towards the forefront with rolling out the training program. Currently, the team is assessing feedback from the pilot training and figuring out details regarding future training. They plan to execute at least one more pilot in order to ensure that the presenters are prepared and the classes are informative, then aspire to roll it out as an official training program that takes place two to four times a year. Once the training becomes a regular program, there are a lot more dynamics involved. Tom strives to prioritize that all of the material is up-to-date, as well as keeping the class updated to avoid it from becoming mundane or boring. The team plans to have a rotating number of projects so that the course maintains an engaging aspect; they do not expect employees to continuously take the course over and over, but if they do happen to take it again, the team does not want the course to be the same thing that the employees have already done before. That being said, there will be a lot of updating and upkeep of the training for the project team. 

With the current status and future plans of the program, it will be important to continuously build the ADKAR elements of change management. The first step is building awareness around the training, which the team is achieving by disclosing available classes on the public announcements and through word of mouth. Their eventual goal is to make the class a requirement. There is a struggle involving building desire as training classes are often viewed as something one is required to do versus something one actively wishes to participate in, but the team is working through such a barrier by making the training as interactive and interesting for people as possible. They have ended up splitting the class into different groups where the employees work on a real-world project, so that the situation is not just hypothetical. Participants are encouraged to contribute their own “out of the box” ideas, which makes the class intriguing and allows the participants to basically build the transportation plan themselves and strengthen their own knowledge. The project team plans to build ability for the training by eventually making it a requirement because it is important for people to have this information as a designer or a construction individual. Insofar as building reinforcement, the training program is continuing from here on out. There is sponsorship from executive management, and the team will be able to reinforce the training more as it blossoms by becoming more available. The project has experienced great success and has high potential for success moving forward.

Reflecting Back & Moving Forward 

As with every project, success is not easy – there are accompanying challenges that Tom and his team have had to overcome. Time and overall resources were barriers to implementation of the change, as people already have numerous responsibilities and commitment can be hard. Through navigating these challenges, Tom has experienced benefits from this project; this was his first introduction to becoming a presenter and a trainer, so he gained from all of the classes that were needed in order to become a better presenter. Tom is an engineer, so he is very focused on the engineering, design, and construction processes. The training project has been an avenue for Tom to create more knowledge and experience for himself. Tom’s next step is to continue to update and upkeep the training with the hope of making it a regular program and eventually a requirement, even though he is not in the Traffic Program anymore. This training program has allowed Tom to grow his own skills and abilities, and he hopes that the training will give others the sense that they have gained extra knowledge in their everyday lives as well. 

Special thanks to the Work Zone Safety and Mobility Workshop team:

Frank Kinder, Assistant Area Engineer

Grant Anderson, Region 3 Resident Engineer

Ben Davis, Region 1 Resident Engineer

Ben Acimovic, Traffic Safety & Engineering Services

Allison Wilson, TETP Training Manager 

Janet Canann, Regis Company   


Want to learn more about Change Management at CDOT? Check out our improvement efforts at the Office of Process Improvement’s website!