August
Newsletter 2026
eProcurement Modernization Project
Embedded Files
August
Project Status Update
Project Status Update
The Colorado eProcurement Modernization Project continues to make steady progress as we prepare for implementation.
Registration for our upcoming Value Stream Mapping (VSM) workshops is underway, with strong participation from agencies across the state. These collaborative sessions will help establish a statewide understanding of current procurement processes, identify common practices and opportunities for improvement, and inform future implementation planning.
Behind the scenes, the project team continues planning for MVP development while identifying agencies to participate in the upcoming pilot program.
Have questions or want to connect? Bookable appointments are available for agencies interested in learning more about the project, discussing their needs, or exploring opportunities to get involved.
Value Stream Mapping Workshops: Starting Soon
Value Stream Mapping Workshops: Starting Soon
This August, agencies from across Colorado will participate in the first phase of our Value Stream Mapping (VSM) workshops to establish a statewide understanding of current procurement processes.
Each workshop will focus on a typical competitive Request for Proposal (RFP) conducted under the Colorado Procurement Code. Participants will map the procurement lifecycle from identifying a need through contract closeout while documenting key process steps, roles, systems, approvals, handoffs, challenges, and opportunities for improvement. The goal is not to redesign processes, but to understand how agencies complete procurement today, identify common practices and differences, and establish a statewide baseline to inform future implementation planning.
Each participating agency will bring representatives from key roles involved in the procurement lifecycle, allowing us to capture a complete picture of how work moves across teams and where collaboration occurs. This broad perspective will help ensure Colorado's future eProcurement solution reflects the needs of agencies across the state.
This initial phase focuses on the statewide RFP process. Future phases will expand to include higher education institutions and specialized procurement processes, including construction and other unique procurement types.
Thank you to everyone participating. Your expertise and collaboration are helping build the foundation for Colorado's future eProcurement solution.
If Procurement Could Talk...
If Procurement Could Talk...
"I was waiting in an inbox for 12 days because nobody knew who needed to approve me." ~ Requisition Request
"I was waiting in an inbox for 12 days because nobody knew who needed to approve me." ~ Requisition Request
"I was typed into three different spreadsheets before anyone started sourcing." ~ Supplier Information
"I was typed into three different spreadsheets before anyone started sourcing." ~ Supplier Information
"My amendment required six emails, four attachments, and two versions of the same document." ~ Contract
"My amendment required six emails, four attachments, and two versions of the same document." ~ Contract
While these examples may sound familiar, they highlight challenges that many organizations experience when processes rely heavily on manual workarounds, disconnected systems, and inconsistent workflows.
Modernization is not about replacing people. It is about reducing unnecessary friction and creating processes that are easier to follow, easier to manage, and easier to measure.
The goal of Colorado's eProcurement Modernization Project is to help procurement professionals spend less time navigating administrative hurdles and more time delivering value to their organizations.
As we continue Value Stream Mapping and stakeholder engagement activities, we're identifying opportunities to simplify experiences, improve visibility, and support more efficient procurement processes across the state.
After all, if procurement could talk, it would probably ask for fewer spreadsheets.
Vermont launched its statewide eProcurement platform, VTBuys, in July 2025, creating a single system for solicitations, contracts, supplier management, and invoicing. By late August, nearly 10,000 suppliers had registered, and the platform had processed approximately $24 million in invoices. During August alone, 2,630 invoices totaling more than $95 million were processed through the system. (Sources: VTDigger; Vermont Legislature)
Like many large technology implementations, the rollout included early challenges. The launch was delayed by about one week, and some vendors experienced payment delays as agencies transitioned to new workflows. Vermont officials noted that many of the issues were related to process adoption and change management rather than the technology itself.
VTBuys illustrates both the scale of statewide eProcurement modernization and the importance of preparing organizations, not just systems, for change.
Source: Vermont Legislature. VTBuys Response to the Joint Information Technology Oversight Committee
Beyond Technology: Lessons from Vermont
Beyond Technology: Lessons from Vermont
Vermont launched its statewide eProcurement platform, VTBuys, in July 2025, creating a single system for solicitations, contracts, supplier management, and invoicing. By late August, nearly 10,000 suppliers had registered, and the platform had processed approximately $24 million in invoices. During August alone, 2,630 invoices totaling more than $95 million were processed through the system. (Sources: VTDigger; Vermont Legislature)
Like many large technology implementations, the rollout included early challenges. The launch was delayed by about one week, and some vendors experienced payment delays as agencies transitioned to new workflows. Vermont officials noted that many of the issues were related to process adoption and change management rather than the technology itself.
VTBuys illustrates both the scale of statewide eProcurement modernization and the importance of preparing organizations, not just systems, for change.
Source: Vermont Legislature. VTBuys Response to the Joint Information Technology Oversight Committee
Why Data Matters
Why Data Matters
Procurement generates a tremendous amount of information. Every solicitation, contract, purchase order, amendment, and supplier interaction creates data that can help organizations make more informed decisions. However, when information is stored across multiple systems, spreadsheets, and manual processes, obtaining consistent and reliable reporting becomes difficult.
Modern eProcurement systems help organizations improve data quality by standardizing processes and capturing information in a consistent manner. This creates opportunities for more meaningful reporting and analysis.
With improved procurement data, organizations can:
Monitor procurement activity more effectively
Identify trends and opportunities
Improve transparency
Support compliance efforts
Make more informed strategic decisions
Research conducted by Deloitte found that organizations implementing modern procurement technologies often experience improvements in visibility, reporting capabilities, and operational efficiency.
For Colorado's eProcurement Modernization Project, improved data is not simply a reporting benefit. It is an opportunity to strengthen decision-making and create greater insight into procurement activities across the state.
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