There are two kinds of physical credit cards associated with Concur: ProCard (Purchasing) and Travel Card (ONE).
ProCard holders are usually department admins or other administrative staff who centrally manage department purchases [procurement] for other staff and faculty. They are responsible for properly reconciling these expenses on a monthly basis.
See more details about ProCard usage and reconciliation.
Travel Card holders at SJSU historically were department card holders who handled expenses for others who traveled. Due to system constraints for managing card transactions in Concur, the cardholder is the only person who can reconcile travel card transactions, making the use of travel cards for others' travel expenses more complex and time-intensive.
For this reason we highly discourage use of a department-style travel card for other employees who are not the cardholder. For employees who travel frequently, we recommend that the employee request their own travel card. Non-employees (including students) must coordinate with an employee sponsor/cardholder to manage their approved travel expenses.
Based on actual card usage during the early months of Concur on our campus, we've developed guidelines and best practices for Travel Card use, from prepayment and booking the travel to reconciling the travel-related expenses and claiming any reimbursement.