Travel

How can I determine whether I qualify for overnight lodging when attending a local work meeting?

To determine whether you qualify for overnight lodging for a local work meeting, use the following criteria:

• Compare your locations: Determine which is closer to the event destination: your home or your normal place of work.

• Calculate the 25-mile threshold: The 25-mile radius is calculated from whichever of those two locations (home or work) is closer to your destination.

  • If your closer location is 25 miles or more from the event, you may be eligible for lodging.

  • If your closer location is within 25 miles, lodging is generally not permitted.

• Hybrid employees: If you are a hybrid employee, your designated campus location is considered your "work location" and takes precedence over your home address for this determination.

• Business Purpose: Per university policy, any lodging reimbursement must be associated with an overnight stay that serves a bona fide University business purpose.

Please see the related CSU Policy on Travel and Business Expense Payments for more details.