Research Foundation and Tower Foundation are unable to use SAP Concur due to technical constraints. They have created a new form and process for capturing the travel approvals/requests that were previously completed electronically through FTS.
Research Foundation
The updated Request for Approval of Travel form should be used by:
SJSU faculty and staff traveling on funds provided through the Research Foundation
Project Participants – Individuals whose travel is paid for by a Research Foundation contract, grant, or program and who are not Research Foundation employees, consultants, or SJSU faculty, staff, or students
Research Foundation employees for international travel only
Visit the Travel FAQ for the form and instructions how to use this form and follow the new process for approval of travel before booking any trip components. See the Research Foundation Travel Policy, Section 5, for more details regarding approvals. This policy is separate from the University’s travel policy and SAP Concur processes.
Tower Foundation
The updated Request for Approval of Travel form should be used by:
SJSU and Tower Foundation employees using philanthropic funds for university or Foundation business travel
SJSU students and non-employee travelers using philanthropic funds for university or Foundation business travel
Visit the Travel FAQ for the new form for approval of travel before booking any trip components. The form contains links to the Tower Foundation Travel Policy. Submit the approved Request for Approval of Travel form to TowerAP-Group@sjsu.edu.
Regardless of the funding source, all university travel must be approved before any travel arrangements are booked.
If the expense or travel is split funded between state-side and auxiliary funds, it can be processed in Concur.
If the expense or travel is 100% paid by the auxiliary, or split between more than one auxiliary, then you should refer to the auxiliary's travel authorization or reimbursement process, outlined above.