Effective Saturday, August 1, 2026, SAP Concur becomes the university's official system for travel and expense management.
Please note these important changes:
New Submissions: All travel authorizations and expense reports for employees and non-employees must be submitted through SAP Concur.
FTS Restrictions: FTS will no longer accept new travel authorizations. Use FTS only to complete reimbursements for travel authorizations initiated prior to August 1.
Policy Updates: The university is deferring to the new CSU Payment Card Policy, retiring all prior guidelines.
Resources: Review the Concur Travel & Expense Management project webpage and the Concur Toolkit before initiating new transactions.
For Support: Contact financeconnect+concur@sjsu.edu
Preview the 3-Step Travel Process, the three options to book travel on your own, and various job aids and other resources for travel-related activities in Concur. See the Travel Booking Guide now.
From: Sara Bonakdar, AVP for Strategic Business Services and Shauna Rios, Senior Director for Finance Support and Innovation
San José State University is launching SAP Concur, a new travel and expense management platform that will change how we manage:
Travel Authorizations
Travel Reimbursements
Employee Reimbursements
ProCard & Travel Card Reconciliation
Travel Booking Services
Target Audience: campus travelers, cardholders, approvers, and administrators
As we approach full implementation in Summer 2026, you can expect:
Distribution of new ProCards and Travel Cards [started on May 18, 2026]
New integrated travel booking capabilities through Christopherson Travel
Mobile receipt uploads and streamlined expense reporting
Campus-wide training and support resources
Training & Support Opportunities: June 10, 2026 through September 30, 2026
See details in the FABS Fiscal Year Calendar or under Concur Toolkit: Training for New Users.
Introduction: Learn about Concur
Wednesday, June 10, 2026
10:00-11:00am
Weekly SAP Concur Training [M]
Mondays starting June 15, 2026
2:00-3:00pm [ 1:00-2:00 pm on June 22nd only ]
Weekly SAP Concur Training [W]
Wednesdays starting June 17, 2026
11:00am-12:00pm
ProCard Reconciliation Training
Fourth Friday of the Month
11:00am-12:00pm
Just Added! Concur Office Hour every Friday 2:00-3:00pm
Additional Resources
Questions and Support
travel+concur@sjsu.edu
financeconnect+concur@sjsu.edu
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Streamlining Campus Travel and Expenses: Introducing SAP Concur [Apr. 2, 2026]
Fiscal Year-End Deadlines from Strategic Sourcing & Procurement Services [Apr. 2, 2026]
Please refer to the Fiscal Year End 2025-26 Deadlines for full schedule and details. Also, subscribe to the Fiscal Year-End Calendar and add the deadlines to your calendar.
If you receive a similar alert when you click Submit, please contact financeconnect+concur@sjsu.edu
"ACTION REQUIRED: A Supplier ID is not specified on your profile. A Supplier ID is required to submit an expense report. Please contact your campus travel department to resolve this.".
ProCard Statement Cycle and Activities Calendar
Card Pickup:
Deadline: Friday, June 26th
Location: Bursar's Office, Student Services Center (SSC)
Note: Started the week of May 18th
Card Management (At/After Pickup):
Sign for the new card to confirm pickup and allow the old card account to be closed.
Shred or destroy your old cards (CFS/FTS). Do not send them to Payment Services.
Note: Your old cards will be deactivated once you pick up the new ones.
FY 25-26 Deadline Reminder:
Deadline: Friday, May 15th
Action: Ensure expenses post on or before this date to be captured in the May statement for FY 25-26.
Note: Expenses posting after May 15th might be charged to FY 26-27.
Updated Annual Training:
Deadline: Tuesday, June 30th
Look for a separate email regarding updated training required by the Chancellor's Office.
Note: Training is available in CSU Learn, course titled CSU Payment Card Program.