Link to Wisconsin Public School Calendars
http://dpi.wi.gov/cst/data-collections/school-directory/calendar
Link to Fiscal Year Calendar (2015-16) (Wisconsin DPI)
http://dpi.wi.gov/sfs/communications/calendars/overview
Link to School Finance Reports Timeline (Summer 2016 - Spring 2017)
http://dpi.wi.gov/sites/default/files/imce/sfs/Timeline%20of%20SFS%20reports%20for%20FY16-17%20publish4.xlsx
Link to Finance Reports Timeline Due Dates (Summer 2016 - Spring 2017)
http://dpi.wi.gov/sites/default/files/imce/sfs/Timeline%20of%20SFS%20reports%20for%20FY16-17%20publish4.xlsx
November
Approval of Budget calendar
January
Budget information to staff via Google Sheets
DLT meeting - enrollment projections, school-wide initiatives, district initiatives
Estimate budgets to principals and administrators
February
DLT meeting - staffing discussions
March
Custodial/Maintenance budget meetings
DLT meeting - staffing discussion, major projects, etc.
Teacher/Staff budgets due to principals
BOE - Explanation of maintenance and possible staffing changes
April
Finalize custodial/maintenance budgets with Business Administrator
Finalize staffing changes with principals and BOE
May
Deadline for retirement requests
Deadline for teacher contracts
BOE - Initial Review of the Budget
June
BOE - Approval of Budget
August
Meeting with Municipality Officials - as needed
BOE - Approval of Projected Tax Levy
October
BOE - Final Approval of Tax Levy
Month
July
August
September
October
November
December
January
February
March
April
May
June
Past Fiscal Year
Current Fiscal Year
Next Fiscal Year
DPI REPORTS DUE
√ PI-1547 Transportation Report
√ PI-1505-Calendar School Calendar Report
MANAGEMENT ISSUES
√ In-District Financial Audit
√ Begin gathering Census Data for
report due in August.
MANAGEMENT ISSUES
√ Preliminary Budget to BOE
√ Gather Summer School Class Minutes and Pupil Count
√ Review Revenue Limit for Data Updates
√ Familiarize Staff With Student BOE Policy on Residency
√ Gather Data for PI-5000 Transfer of Service Requests. Submit Requests.
DPI REPORTS DUE
√ PI-1505-Census School Census Report
√ PI-1505-AC District Aid Certification Report
MANAGEMENT ISSUES
√ Finishing Up Audit of FY
DPI REPORTS DUE
√ PI-5000 Transfer of Service
MANAGEMENT ISSUES
√ Review Revenue Limit for Data Updates
√ Review Proceedures in Tracking
Who is Transported by Your
District
DPI REPORTS DUE
√ PI-1505-SE Spec Ed Annual Report
√ PI-1505 Full Annual Report
√ PI-1506-AC Auditor Aid Certification Report
√ PI-1506-FB Audited Fund Balance Report
MANAGEMENT ISSUES
√ Collect Pupil Count information for 3rd Friday in September Count Date
√ Review Revenue Limit for Data Updates
DPI REPORTS DUE
√ PI-1524 State Tuition Claim
DPI REPORTS DUE
√ PI-1804 & 1805 2016 Summer School Reports
√ PI-1547-SS Pupil Transportation Summer 2016
√ PI-1563 3rd Friday in September, Pupil Count Report
MANAGEMENT ISSUES
√ October 16 Aid Certification from DPI
√ Review Revenue Limit, BOE Sets Levies
√ Budget Amendments to BOE
√ Fall, 2016 Tax Apportionment Values
Certified by DOR (mailed by DPI)
DPI REPORTS DUE
√ PI-401 Fall Tax Levy Certification Report Due.
√ PI-1504 Budget Report
√ PI-1504-SE Spec Ed Budget Report
MANAGEMENT ISSUES
√ Nov 1 - Deadline for BOE to adopt "original" budget and set levy amounts.
√ BOE clerk signs tax invoices.
√ Nov 10 - Deliver PI-1508 Form (tax levy invoices) to municipalities.
DPI REPORTS DUE
√ PI-1570 Special Ed High Cost Claim
√ Audited Financial Statements
MANAGEMENT ISSUES
√ Promptly respond to DPI follow-up questions regarding the Annual and Special Ed Reports.
MANAGEMENT ISSUES
√ Develop Enrollment Trends
√ Look at Changing District Dynamics
√ Analyze Revenue Trends
√ Review Impact of Negotiations
√ Discuss Budget Goals and Priorities
DPI REPORTS DUE
√ PI-1563 Pupil Count Report for 2nd Friday of January
MANAGEMENT ISSUES
√ Collect Pupil Count information for 2nd Friday in January Count Date
MANAGEMENT ISSUES
Global
√ Finalize Budget Goals and Priorities.
√ Develop Enrollment Projections.
√ Develop Preliminary Revenue Limit Calculation.
√ Review Staffing Needs. (Be mindful of non-renewal deadlines.)
√ Review Fee Structures
Accounting
√ Review Ledger Account Codes Budget Development. (see WUFAR changes).
√ Develop Preliminary Revenues (including estimates in categorical aids, fees and other local revenues.) Identify potential grant sources.
√ Develop Preliminary Expenditures (including utilities, insurance, maintenance contracts, and other expenditure levels).
√ Identify Budgets for Funds 38 & 39 (Long-Term Debt).
√ Get at Bottom Line Picture of New-Year General Fund Budget.
MANAGEMENT ISSUES
√ DPI Announces Districts Required to have a Membership Audit data.
MANAGEMENT ISSUES
√ Open Enrollment Application Period.
√ Distribute Budget Parameters to Departments and Begin to Develop Classroom Budgets.
√ Begin to Develop Summer School Budget.
√ Coordinate or Oversee Budget Development for:
Maintenance
Food Service
Special Ed
Substitutes
Entitlement Grants
Competitive Grants
Pupil Tuition
MANAGEMENT ISSUES
√ Remember to keep your debt schedules updated. Anytime new debt is issued or existing debt has been amended, you need to revise the debt tables in SAFR.
√ In March, the Open Enrollment team at DPI typically mails to districts 2 lists of students participating in your Open Enrollment program for the current year. The lists include those: 1.) residents attending elsewhere, and 2.) non-residents attending in your buildings. Each district needs to review BOTH lists to ensure these students are still participating in the program as indicated.
MANAGEMENT ISSUES
√ Developing budgets.
MANAGEMENT ISSUES
√ As the current budget year progresses, actual expenditures may differ from the original budget that was approved by the Board. Changes in the amount of appropriation and purpose (functions) must be approved by a 2/3rds vote of the Board. You'll also need to publish a class 1 notice of the budget change within 10 days of Board approval.
√ Set deadline for purchase orders to be "closed" out. This will help you prepare for the upcoming end-of-year fiscal activities.
MANAGEMENT ISSUES
√ Add Open Enrollment Revenue/Cost Estimates to Budget after BOE Votes on Applications.
√ All Budgets Due in Main Office.
√ Start Final Budget Compilation. (re-estimate for any updates.)
√ Gather Transfer of Service Information.
ont>
DPI REPORTS DUE
√ PI-7206 15-16 SAGE Classroom Expansion Claim
√ Membership Audits Due
MANAGEMENT ISSUES
√ Start cleaning up your ledger and closing out purchase orders.
MANAGEMENT ISSUES
√ Depending on Annual Meeting timeline, finalize Budget. Approve for Presentation at Annual Meeting.
√ Budget Hearing and Adoption
& Publication Requirements
√ Annual Meeting
& Meeting Notice Requirements
√ Staff Fills Out Requisitions/Purchase Orders before checking out for the summer.
DPI REPORTS DUE
√ Foster Group Home Report Due
MANAGEMENT ISSUES
√ Continue cleaning up your ledger and closing out purchase orders.
√ Gather pre-audit information for independent CPA audit.
√ Begin gathering Transportation Report and School Calendar Report data for reports due in August.