(8) Board Packet Template

Helping out your School Board

Paper Packet - Where to Act

Time Stamp your motions/minutes

Have two sets of minutes - Open session minutes and Closed Session Minutes

Wisconsin Open Meeting Laws

https://www.doj.state.wi.us/sites/default/files/dls/open-meetings-law-compliance-guide-2010.pdf

Links to Roberts Rules of Order

https://en.wikipedia.org/wiki/Robert%27s_Rules_of_Order

http://www.robertsrules.org/

http://diphi.web.unc.edu/files/2012/02/MSG-ROBERTS_RULES_CHEAT_SHEET.pdf

School General Operations Codes

http://docs.legis.wisconsin.gov/statutes/statutes/118.pdf

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The Packet - The pack provides the board with the information it needs for the next meeting and helps builds the board-superintendent relationship.

The Packet will include the following information

1. Date, Time, Location
2. Annotated Agenda - Who will be making report - call of action - vote
3. Previous Meeting Minutes
   1. Data Reviews
   2. Evaluations
   3. Detailed Committee Reports or Minutes
      1. Finance
         1. Revenues
         2. Expenditures
         3. Fund Balance
      2. Building
      3. Policy
      4. Curriculum
4. Proposals - Design, Budget, Quotes, etc.

Considerations for the school board and when building a school board packet

Give enough time to read, but not too early or too late.

Anticipate key questions

Put committee reports in the packet - Don’t put them on the agenda unless they need action

Require Signature for delivery

Annotated Agenda

School District of ……

Date:

Time:

Location

Formal Meeting Agenda

1. Call meeting to order
2. Roll Call and Establishment of Quorum
3. Pledge of Allegiance
4. Student, Employee, and Public Awards and Recognition
5. Public Comments - May not take action on any of these matters unless on agenda
6. Items of Business
   1. Administrative Reports
   2. Business Office Report
      1. Information Items
      2. Action Items
   3. Assistant Superintendent Report
   4. Superintendent Report
      1. Information Items
      2. Action Items
   5. Miscellaneous Reports
      1. Information Items
      2. Action Items
   6. Other Action items
      1. Approval of Previous Meeting Minutes
      2. Adoption of the Agenda
      3. Employment/Reassignment (sub categorize these if needed)
         1. Certificated
         2. Classified
         3. Classified/confidential Reassignment/Transfer/Promotion/Etc.
         4. Coaches
         5. Miscellaneous
      4. Resignations
         1. Certificated
         2. Classified/Confidential/Classified Management
      5. Leave of Absence
         1. Certificated
         2. Classified/Confidential
      6. Building and Maintenance
      7. Vendors
      8. Acceptance of Grants/Gifts/Awards/Donations
      9. Field Trip Requests (overnight or out of state)
      10. Policies
   7. Committees updates or informational matters - motions as needed
   8. Unfinished Business
7. Closed Session Agenda (19.85)
   1. Judicial or quasi-judicial trial or hearing
   2. Dismissal, demotion, licensing, or discipline, denial of tenure
   3. Employment, promotion, compensation or performance evaluation data
   4. Probation, extended supervision, parole, or crime prevention
   5. Purchase of public properties, investigation of public funds, or other specified public business (unemployment insurance, workers compensation, location of a burial site)
   6. Considering financial, medical, social, or personal histories or discipinary data of specific persons
   7. Conferring with legal counsel who is rendering oral or written advice concerning strategy
   8. Consideration of requests for confidential written advice
8. Adjournment