Club Comittee Responsibilities

Club Commitee Tasks and responsibilities:
Before summer season starts (mid April) or winter season starts (mid Spetember)

Contact summer courts provider and negotiate hours and fee, with hours slots as from latest AGM minutes of meeting
Update the corresponding booking spreadsheet,,
1. save a local copy of last year for the records
2. clear all old content
3. remove all write access, except to club main email and club commitee members
4. change title indicating current year
5. adjust hour slots weekday and calendar dates
6. update rules (if any has been changed at AGM)
Contact Trainer to agree on 1 or more hour slot for training . In case of winter, pre-reserve the slot for training in the booking spreadsheet
Send an email via "esoctennisclub.main@googlemail.com" GMAIL account, to all club past/current associates , "bcc:" mail group "Club News" , "cc:" club group "Club Committe" announcing the season start and main features, pointing to membership page

Every time there is a new club member

Check mySSCC registration
Check correct membership payment, according to Internal/External/Family class
Grant booking spreadsheet access, with write rights
Add new member email to Club News mail group, via "esoctennisclub.main@googlemail.com" GMAIL account, (this can be done in general also for potential members, before they practically join with steps above)
1. Create new contact, using google "https://contacts.google.com/" while logged in witht he club account
2. Add Name , Surname , Email
3. Click on "+ Label" , select "Club News", and click "Apply"
Add new Member private mobile number to Signal Chat Group of the club for General News (and also to Trianing Sub-group , if he is interested)

General

Arrange AGM meeting in December of each year, with draft budget spreadsheet for discussion
Send AGM minutes of meeting with agree budget spreadsheet to SSCC secretariat by Junuary of new year
Arrange Social Event (summer Barbecue, internal torubnment, ESA tournament, etc..)
Maintain club web site
Send out general news via "esoctennisclub.main@googlemail.com" GMAIL account, to all club past/current associates , "bcc:" mail group "Club News"

Google Sites

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