Finance and Administration

GOAL

To achieve uniformity of the accounting function and Internal related controls. This is to ensure that RICE – WN has proper control to safe guard assets, check the accuracy and reliability of the accounting data, promote operational efficiency and encourage adherence to managerial policies.

OBJECTIVES

· To define accounting procedures and objectives of RICE – WN.

· To set standards: systems and controls are fully documented. These define who does what, where, when, how and in what sequence. The verifiable standards of performance and efficiency can therefore, be clearly known. Lines and levels of authority can therefore be clearly defined and shown.

· To provide consistent reporting of business transactions. The manual provides a reference for staff in their day-to-day work. It also acts as an Information source for management, internal and external audits. It will ensure that transactions are correctly recorded in the amount of detail required and result in correct presentation of RICE – WN’s financial position.

ROLES

· Keep records of all financial transactions concerning RICE – WN Office.

· Promptly and accurately prepare all financial statements for RICE – WN and render them promptly for Audit when required.

· Advice on advance payments and ensure their timely accountability.

· Carryout the implementation of end adjustments, appropriations and any other provisions as may be required by the Executive Director or his delegate.

· Reconcile Bank Accounts, Orders and Transfers and take safe care of cheque books, write authorized cheques and keep counter foils, and so on, with the help of the Executive Director.

· Ensure good management of office resources such as computers, their accessories, electrical appliances, photocopiers, and any other equipment which may from time to time be availed to the Office.

· Update and keep records of all assets, revenue receipts books, licenses, equipment invoices and all other important documents of RICE – WN.

· With the help of the Executive Director, Control Cash inflows and cash outflows and provide the end accountability for all the financial transactions effected.