ACTCA AGM Minutes 2025

ACTCA Annual General Meeting - 17 April 2025

Southern Cross Club, Corrina St, Woden, ACT

1. Opening

The meeting opened at 7:00 pm. The chair noted an insufficient quorum and the meeting

was suspended until 7:30pm. At 7:30pm the meeting was reconvened under Section 30 of

the ACTCA Constitution, allowing a reduced quorum of at least 5 members.

2. Attendance

Cam Cunningham (President), Paul Dunn (Treasurer/Public Officer), Miles Patterson

(Secretary), Shaun Press (Treasurer), Shun Ikeda, Keisuke Horikawa, Leiming Yu

Apologies: Masaki Horikawa, Tomoki Horikawa,

3. Previous Minutes

Accepted (Moved P. Dunn, Seconded S. Press)

4. Matters Arising

Nil

5. Presidents Report

The President thanked Miles Patterson for standing in for him at the previous AGM and

some ACF meetings. He noted that ACT government funding appeared to have dried up, but

the ACTCA was financially healthy, principally due to Doeberl Cup events.

The report was accepted (Moved P. Dunn, Seconded L. Yu)

6. Treasurers Report

The Treasurer provided a verbal summary of his report his report which was then provided

and is attached to the Minutes.

There was no longer a requirement to submit audited accounts to the ACT, but audited

accounts were still required to be available.

Action: S. Press agreed to investigate options for auditors.

It was noted that there less than 50 ACTCA members currently listed and there were

probably ACT players in Doeberl events who had not met the membership requirement for

entry.

Action: S. Press agreed to review Doeberl entry lists and chase up any ACT players who had

not paid their membership.

It was noted that the ANU Chess Festival account was inactive and the funds should be

transferred to the general account.

Action: C Cunningham agreed to investigate winding up the ANU Chess Festival account

The report was accepted (Moved C. Cunningham, Seconded P. Dunn)

7. Junior Chess League Report

The ACTJCL was doing well and was financially very healthy. The ACTCA had submitted a bid

for the Australian Junior Championships for January 2026. (Report by ACTJCL Public Officer

Shaun Press)

8. Election of Office Bearers

All positions were filled by the sole nomination

President – Cam Cunningham (Nom. S. Press, Seconded M. Patterson)

Vice President – Paul Dunn (Nom. M. Patterson, Sec. S. Ikeda)

Secretary – Miles Patterson (Nom. P. Dunn, Sec. C. Cunningham)

Treasurer – Shaun Press (Nom. M. Patterson, Sec. C. Cunningham)

Junior Delegate – Keisuke Horikawa (Nom. S. Press, Sec. L. Yu)

Public Officer – Paul Dunn (Nom. S. Press, Sec. C. Cunningham)

9. Other Business

None

10. Meeting Closed

8:02 pm

ACT Chess Association – Treasurers Report FY 2024

The ACT Chess Association operates 3 accounts. The ANU Chess Festival Account is inoperative,

and currently holds a balance of $2,355.61

The ACTCA General Account held a balance of $8,852.42 at the end of the financial year. The

turnover for this account was $23,038.25, with a net loss of $2,079.69 over the 2024 Financial Year.

The major contributor for this was the reimbursement of the previous treasurer (Paul Dunn) for

payments made on behalf of the ACTCA in the 2023 Financial Year. As this was a one off payment,

the ACTCA can be expected to make a small profit in most years.

At the end of the 2024 Financial Year, the Doeberl Cup account held a balance of $39999.98. The

2024 Doeberl Cup was particularly successful, with an income of $66655.99. Expenses from this

account totalled $55950.03. Expenditure from this account was not confined to the Doeberl Cup,

with the ACTCA paying for the printing of scoresheets for the various chess clubs. There were also

payments made for both the 2023 Doeberl (venue hire) and the 2025 Doeberl Cup

(accommodation). This account saw an increase of $10.705.96

Overall the ACT Chess Association is in good financial health, with no major financial risks likely

to occur in the near future.

Shaun Press

ACTCA Treasurer

17 April 2024