Fundraising

Fundraising helps pay for the band's annual trip to march at Disney, Virginia Beach, or similar destination. Marching Band fundraisers occur through SABPA as a 501c3 non-profit organization. Only families that paid dues to SABPA can fundraise.

Join the Shaler Area Band Parents Association to start fundraising for the annual trip. Membership is $20 (check payable to SABPA).

Membership Form

2025-26 Fundraisers

There are 2 primary goals for SABPA fundraisers:

Raise money for a student's trip:

Proceeds from these fundraisers are recorded in individual students' Cut-time accounts, then transferred to GroupCollect.

Raise money for the band program:

Meet the Titans/Pie Night
SABPA's concession stand at home football games
Dine out nights at local restaurants
pancake breakfasts
clothing sales

These funds are used for

Band equipment, instruments, etc. to supplement the music department budget
Student meals after the Homecoming parade, meals on the road during band trip, and band banquet meals and food for the band picnic
Four scholarships to graduating seniors
Water and snacks at football games

Cut-time Fundraising

SAHS Band uses Cut-Time to manage e-mail communication and financial monitoring for trip payments and fundraising as well as uniform assignments. If you are fundraising, you should have received a text for setting up your cut-time account. If you have multiple children in the band, you should be able to see them all with one log in. If they are not together, we have different information for each child and need to correct one.

If you need to correct your cell phone number or email address or if you would like to add a second guardian to your child's account, please contact the Student Records officer.

Cut-Time Login

Trouble logging in? Click on "forgot password" on the login page. Cut-Time will email you a reset instructions.

Need your Magic SMS link resent? Click on "Guardians" button and enter the cell phone or email address associated with your account

GroupCollect/CCIS Travel

GroupCollect/CCIS is the payment and registration platform that streamlines record keeping for the annual trip. There is one GroupCollect profile per family.

This platform is managed by the tour operator. It accepts fundraising earnings from Charms plus monthly payments (credit card or bank transfer) from families. It emails payment reminders and notices when funds are credited to students from fundraising.

Group Collect Login

Trouble logging in? Click on "forgot password" on the login page. GroupCollect will email you a login link.

Questions about fundraising? Contact the representative for your student's grade.

Frequently Asked Questions

What is the fundraising process?

There are no set timelines for fundraisers. Each one is unique. The general process is

Fundraising orders are submitted.
Items are delivered and payments are collected.
At this point, the fundraiser is still being processed. It will not yet appear in Cut-Time or GroupCollect.
Fundraiser is recorded in Cut-Time.
The Cut-Time will show the dollar amount raised if the GroupCollect approval is pending.
Fundraiser is approved and transferred to GroupCollect.
Once a fundraiser has been approved, it will be transfered to GroupCollect

The process cannot be rushed. It is time consuming because everything must be double checked for accuracy. The invoice from a fundraising company must match the amount ordered before recording in Cut-Time and Group Collect.

How do I know how much money I still have to pay towards the trip?

Log into Cut-Time to see any fundraisers that have been recorded but not yet imported to Group Collect.
Log into GroupCollect to see credits from imported fundraisers as well as your outstanding balance.

How do I make a payment towards the trip?

Payments are made in Group Collect via bank transfer (free) or credit card (for a fee).

Can SABPA get my fundraiser in Group Collect before the 15th of the month?

Maybe! We try our best to get the fundraisers in GroupCollect as fast as possible but there are many steps along the way that need to occur before you will see a fundraiser in Group Collect (see slide 5)

Can I use fundraising to cover the whole cost of the trip?

While it is possible to fundraise the whole trip cost, most families do a combination of fundraising and making payments. Using fundraising as the only source usually takes year-round fundraising.

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