Fundraising
Fundraising helps pay for the band's annual trip to march at Disney, Virginia Beach, or similar destination. Marching Band fundraisers occur through SABPA as a 501c3 non-profit organization. Only families that paid dues to SABPA can fundraise.
Join the Shaler Area Band Parents Association to start fundraising for the annual trip. Membership is $20 (check payable to SABPA).
2023-24 Fundraisers
There are 2 primary goals for SABPA fundraisers:
- Raise money for a student's trip:
Proceeds from these fundraisers are recorded in individual students' Charms accounts, then transferred to GroupCollect.
- Raise money for the band program:
Meet the Titans/Pie Night
SABPA's concession stand at home football games
Dine out nights at local restaurants
pancake breakfasts
clothing sales
These funds are used for
Band equipment, instruments, etc. to supplement the music department budget
Student meals after the Homecoming parade, meals on the road during band trip, and band banquet meals and food for the band picnic
Four scholarships to graduating seniors
Water and snacks at football games
Charms Fundraising
Shaler Area High School uses the Charms platform to manage e-mail communication and financial monitoring for trip payments and fundraising as well as uniform assignments. There is one Charms profile per student.
Families can link multiple student profiles for ease of use. Charms records fundraising earnings and disburses them to GroupCollect.
How to Log in: Enter "ShalerBand" as the school code. The first time you log in, enter your student's ID number and you'll be prompted to create a password. To see fundraising credits, click "Finances."
Trouble logging in? Click on "forgot login and/or password" on the login page. Charms will email you a login link. Your password will be reset to your student's ID. If you still have trouble, contact the Student Records Chairperson.
GroupCollect/CCIS Travel
GroupCollect/CCIS is the payment and registration platform that streamlines record keeping for the annual trip. There is one GroupCollect profile per family.
This platform is managed by the tour operator. It accepts fundraising earnings from Charms plus monthly payments (credit card or bank transfer) from families. It emails payment reminders and notices when funds are credited to students from fundraising.
Trouble logging in? Click on "forgot password" on the login page. GroupCollect will email you a login link. The link must be used within
Questions about fundraising? Contact the representative for your student's grade.
Frequently Asked Questions
What is the fundraising process?
There are no set timelines for fundraisers. Each one is unique. The general process is
Fundraising orders are submitted.
Items are delivered and payments are collected.
At this point, the fundraiser is still being processed. It will not yet appear in Charms or GroupCollect.Fundraiser is recorded in Charms.
The Charms will show the dollar amount raised if the GroupCollect approval is pending.Fundraiser is approved and transferred to GroupCollect.
Once a fundraiser has been approved for transfer to GroupCollect, the Charms balance will be set to $0.
The process cannot be rushed. It is time consuming because everything must be double checked for accuracy. The invoice from a fundraising company must match the amount ordered before recording in Charms and Group Collect.
How do I know how much money I still have to pay towards the trip?
Log into Charms to see any fundraisers that have been recorded but not yet imported to Group Collect.
Log into GroupCollect to see credits from imported fundraisers as well as your outstanding balance.
How do I make a payment towards the trip?
Payments are made in Group Collect via bank transfer (free) or credit card (for a fee).
Can SABPA get my fundraiser in Group Collect before the 15th of the month?
Maybe! We try our best to get the fundraisers in GroupCollect as fast as possible but there are many steps along the way that need to occur before you will see a fundraiser in Group Collect (see slide 5)
Can I use fundraising to cover the whole cost of the trip?
While it is possible to fundraise the whole trip cost, most families do a combination of fundraising and making payments. Using fundraising as the only source usually takes year-round fundraising.