Refreshments

Role of the Refreshments Co-ordinator

• Maintain the inventory (see below)

• Top up supplies as needed

• Organise baking of cakes

• Set-up

• Organise refreshments for visitors

• Organise refreshments and lunch for volunteers

• Manage helpers

• Tare-down

• Delegate responsibility for any of the above

Set-up check list

1. Position tables for refreshments counter (and make a mental note of where they came from)

2. Fill urn and get it fired up

3. Place donations pot and allergy advice poster on the tables

4. Set up cakes, plates, cutlery, napkins, mugs etc.

During the session

Periodically transfer donations from the pot to the main donations collection point (to prevent theft)

Tare-down check list

1. Hand donations pot to check-in/out volunteers

2. Take any expenses out of the donations pot, record amount and supply a receipt (if possible)

3. Empty urn and return to original storage space

4. Return any cake tins etc. to volunteers

5. Wash up all items borrowed from the venue

6. Wipe down tables with warm soapy water

7. Return tables and chairs to where they came from

8. Check stocks and write shopping list for next Café

Inventory

Green box

• 3 large cafetieres

• coffee scoops

• ground coffee (minimum 1 unopened pack)

• instant coffee

• oat and/or soya milk (minimum 1 unopened pack)

• black tea bags (minimum 50 bags)

• non-black tea selection

• clipboard and paper (for taking orders)

• allergy advice laminated sheet

• donations laminated sheet

• donations pot

• two wooden display holders

• surface sanitiser spray bottle

• hand sanitiser dispenser

Grey box

• selection of sealed biscuit packs