examples of all documents
INCLUDING NOTES
Embedded Files
requirements in order to apply for a Notification letter (invitation letter to china)
requirements in order to apply for a Notification letter (invitation letter to china)
The 'Notification Letter' is an official document sent to from China, after your documents have been processed by the Foreign Experts Office (FEO)
The 'Notification Letter' is an official document sent to from China, after your documents have been processed by the Foreign Experts Office (FEO)
- You should ask the agency who is dealing with the legalisation of your documents to send scans by email (as well as hard copies) and to copy in Hope Zhang (Verbal Education China) for speed and efficiency: 15910401360@163.com
- You then use the notification letter to apply for your Visa
- You do NOT use the documents below to apply for your visa (this can often feel confusing, but ultimately, it is these documents that get you the invitation letter from China which subsequently allows you to apply for the visa)
- You do NOT need to send the physical, original documents to China for processing. Only the scans are needed. you DO need to take the documents to China when you go, as they ARE used when you are in China in order to get your Temporary Residence and Work Permits.
these are Chinese and English versions of the Notification Letter you will be sent - after your documents are processed in china
these are Chinese and English versions of the Notification Letter you will be sent - after your documents are processed in china
When names on pre-notification letter documents do not match with names on passport
When names on pre-notification letter documents do not match with names on passport
Please take a moment to read these notes which may save you a lot of time if your names don't exactly match up between your passport and your other documents:
Please take a moment to read these notes which may save you a lot of time if your names don't exactly match up between your passport and your other documents:
- Before legalising any document, check that YOUR NAMES on the document MATCH that of your PASSPORT (i.e. middle names, dropped names, shortened names etc.)
- If they DO match, you can go ahead and legalise
- If they do NOT match, you MAY need a witness statement from a solicitor to 'prove' that the two different names on the documents are the same person.
This rule came in on April 1 2017 at the Chinese Embassy in London. However, we received notification some weeks after stating that this rule had been withdrawn. Things can change quite quickly, so it is therefore best to check on a case by case basis with the visa / legalisation agency being used to minimise problems and delays.
This rule came in on April 1 2017 at the Chinese Embassy in London. However, we received notification some weeks after stating that this rule had been withdrawn. Things can change quite quickly, so it is therefore best to check on a case by case basis with the visa / legalisation agency being used to minimise problems and delays.
the Documents
the Documents
Passport
Passport
- Color scanned (two sides of the passport)
- High-definition JPG/JPEG format
your visa will eventually be stuck inside the passport
your visa will eventually be stuck inside the passport
CV (not legalised)
CV (not legalised)
1.Detailed educational background from high school to University (from Month/year to Month/year)
2. Work experience related with English teaching if graduates possible have
Two reference letters (not legalised)
Two reference letters (not legalised)
- With employer’s signature / headed paper with full contact details of the person writing the reference
- Keep the reference consistent with the CV (including working time and working place)
- SEE DEDICATED REFERENCE SECTION
physical examination form (not legalised)
physical examination form (not legalised)
YOU DO NOT NEED GET ECG OR X-RAY PRIOR TO TRAVELING TO CHINA
YOU DO NOT NEED GET ECG OR X-RAY PRIOR TO TRAVELING TO CHINA
1.Hospital stamp across the up right photo
2.Doctor's report: fit / healthy to teach in China
3.Signed report date
4.Fill all the blanks
TEFL certificate (legalised)
TEFL certificate (legalised)
- Color scanned
- High-definition JPG/JPEG format
- 120 hours or 60 hours (60 hours can be accepted in several provinces and is particularly well suited to already experienced teachers who may put less emphasis on a TEFL course)
- All candidates (even those with official teaching qualifications) must provide a TEFL / CELTA or equivalent
Degree certificate (legalised)
Degree certificate (legalised)
Check the name on degree certificate is exactly the same as it is on passport (see notes at the top of the page on legal witness statements required for inconsistently named documents)
Check the name on degree certificate is exactly the same as it is on passport (see notes at the top of the page on legal witness statements required for inconsistently named documents)
- Color scanned
- High-definition JPG/JPEG format
- Legalised
Letter of degree confirmation example
Letter of degree confirmation example
This letter comes with your degree certificate. You should submit it with the degree certificate as part of the legalisation process. If you do not have a letter equivalent this, please let us know.
This letter comes with your degree certificate. You should submit it with the degree certificate as part of the legalisation process. If you do not have a letter equivalent this, please let us know.
Note: This is NOT a degree certificate, it is a transcript document
Note: This is NOT a degree certificate, it is a transcript document
In some cases, where a candidate is waiting for their degree certificate from the university, or may have lost their certificate and are waiting for a replacement, it may be possible for these transcripts to pass through the Foreign Experts Office (FEO) in China. This is not desirable and is not guaranteed.
In some cases, where a candidate is waiting for their degree certificate from the university, or may have lost their certificate and are waiting for a replacement, it may be possible for these transcripts to pass through the Foreign Experts Office (FEO) in China. This is not desirable and is not guaranteed.
It requires a process involving the school and the FEO. This can lead to delays, so please identify the date when you will receive your full degree certificate as soon as possible
It requires a process involving the school and the FEO. This can lead to delays, so please identify the date when you will receive your full degree certificate as soon as possible
Police clearance (legalised)
Police clearance (legalised)
ACRO certificate or Enhanced DBS (see Notes on Enhanced DBS Checks below in green)
- Color scan
- High-definition JPG/JPEG format
- Valid within six months of visa application
- Check the name on the police clearance is exactly the same as passport (see notes on witness statement legalisation if they do not match)
Notes on Enhanced DBS Checks
Notes on Enhanced DBS Checks
If you already have an Enhanced DBS that is dated within six months of visa application, it is likely that you can use this. If you don't already have one, you should apply for the ACRO Police Certificate - directly through the ACRO website rather than applying for an Enhanced DBS check.
If you already have an Enhanced DBS that is dated within six months of visa application, it is likely that you can use this. If you don't already have one, you should apply for the ACRO Police Certificate - directly through the ACRO website rather than applying for an Enhanced DBS check.
Electronic version of photo
Electronic version of photo
This is important because there is an online upload system in China which means that photos can get rejected if they don't meet the criteria. This can be very time-consuming and can result in delays.
This is important because there is an online upload system in China which means that photos can get rejected if they don't meet the criteria. This can be very time-consuming and can result in delays.
- Color photo
- White background
- Photo size: between 40k-120kb with pixels (px) no lower than 354 (width) x 472(Height) / no higher than 420 (width) x 560 (height)
- Color mode: 24-bits true color image
- Show facial features
- Don't cover ears with hair
- Don't smile
- Look straight at the camera
Notification letter application process
Notification letter application process
After you have submitted your scanned documents by email to VEC, this process is completed in China - by Verbal Education China who work with the school and the Foreign Experts Office (FEO).
After you have submitted your scanned documents by email to VEC, this process is completed in China - by Verbal Education China who work with the school and the Foreign Experts Office (FEO).
Once this process is completed, your notification letter will be sent by email to you - and you can then apply for your visa.
Once this process is completed, your notification letter will be sent by email to you - and you can then apply for your visa.
- First online application (approx 5 to 8 days)
- Face to face application at Foreign Experts Affairs of the relevant capital city (approx 5 to 8 days)
The processes above usually take around 2 to 3 weeks in total - working days or so, although this varies from Province to Province at different times of year.
The processes above usually take around 2 to 3 weeks in total - working days or so, although this varies from Province to Province at different times of year.
3. Notification letter is emailed to candidate
4. Candidate applies for Z visa in the UK
Z visa application (completed in the UK)
Z visa application (completed in the UK)
This is a relatively straightforward process compared with the rest!
This is a relatively straightforward process compared with the rest!
- Fill visa application form (get school information from VEC in advance: school name, address, contact details, zip code etc.)
- Send application form / notification letter / original passport and order form to visa agency who will process your visa and send it back, stuck inside your passport
- Any agency you trust can be used. We recommend using Travel Direct China Visa in Edinburgh or Five Star China Visa, London for speed, customer service and reliability. Mention that you are working with Verbal Education China - Hope Zhang and Real World Education.
Booking your Flight ticket
Booking your Flight ticket
- Liaise with VEC over date / time to arrive in China
- Book flight to Beijing (Peking Airport) unless otherwise advised*
- On arrival, you will be greeted by a VEC representative, or your school at the airport
- Make sure you have WeChat on - and seek out the airport Wifi
*In some cases, through liaison with VEC it may be that you book a flight directly to school location airport
*In some cases, through liaison with VEC it may be that you book a flight directly to school location airport
Airport greeting
Airport greeting
The usual protocol is as follows (subject to change in liaison with VEC)
The usual protocol is as follows (subject to change in liaison with VEC)
- You will be greeted by a representative from VEC at Beijing international airport
- You will stay at a hotel for one night in Beijing (hotel booked by VEC)
- You can exchange RMB / GBP if necessary
- You will be given as much detailed ticket information in advance as possible regarding your stay from the point you touch down in Beijing (such as like train number, arrival time, carriage, seat, contact’s phone number etc.) Sometimes this information comes to you bit by bit.
Train station to your school location
Train station to your school location
- VEC rep will fix a time to meet you at the hotel in advance and take you to the train station
- VEC rep will take you to the check-in for your train (you will need your passport to collect your train ticket)
- VEC rep will ensure you get on the right train
- School teacher picks you up from the exit of train station at your school location
Chinese bank card
Chinese bank card
- Chinese link school teacher takes you to get local bank card (this may not be immediately on arrival)
- Chinese link school teacher takes you to and sim card (you will need your passport and temporary Z visa which is issued to you on arrival in China)
Foreign Work Permit
Foreign Work Permit
You will pass through a medical check at Inspection and quarantine bureau
You will pass through a medical check at Inspection and quarantine bureau
2. Hand over all original documents at Foreign Experts Office to apply for Foreigner’s Work Permit (usually a one year document)
Foreigner's Residence Permit
Foreigner's Residence Permit
You will be invited to the local Immigration management office to gain a Residence Permit
You will be invited to the local Immigration management office to gain a Residence Permit
- The Immigration Management Office will take your passport and give you a temporary replacement document which allows you to go freely around in China (including taking trains)
- It can takes 2-3 weeks to get passport back
- The Permit should be stuck into your Passport
chinese police check - before return to the Uk
chinese police check - before return to the Uk
For many jobs working with children and vulnerable adults, employers are now asking for Police Checks from a country is you have spent any significant amount of time away.
For many jobs working with children and vulnerable adults, employers are now asking for Police Checks from a country is you have spent any significant amount of time away.
We recommend that before you leave China to come back to the UK, (or any onward journey out of China) - that you request a Police Check from the Police Station in your locality. Unlike in the UK, Police Checks are given by the local police rather than a central agency. The certificate is called a "Certificate of Good Behaviour"
Your school should be able to help you with this, or ask your VEC rep or us for support.
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