Contingency Plan

Content on this page updated: May 26, 2020


The Roger Bacon Academy family of charter schools has created this webpage to house Comprehensive Contingency Plans for any event that requires school closure or a major adjustment to the standard course of operations that prevents in-person instruction. On this site, you will find information on onlearning, student and staff expectations, educational technology assistance, special services, and food services.

Comprehensive Contingency Plan Overview:

The Roger Bacon Academy is committed to ensuring that all students have access to learn during Governor Cooper's Executive Order 120 which closes K-12 public school statewide for in-person instruction through May 15, 2020. Our leadership team has been actively working during the spring break to develop a plan for online learning. The following is an overview of the plan to ensure all stakeholders are aware and prepared for each stage of the process:

Stage 1: Gather Data

  • March 19 - Survey to families regarding distribution of Extended-Learning Packets

  • March 25 - Survey to staff on Access to Technology

  • March 27 - Survey to families on Access to Technology

Stage 2: Preparation & Training for Distance Learning

  • March 30 - Staff resumes duties on-line after spring break

  • March 30-April 6 – Conducted on-line, Professional Development for Instructional Staff on Online Learning Platforms and Student Engagement Expectations

  • April 6 - Extended-Learning Packets (see Student page for more details), reserved Chromebooks, and Quarter 3 Report Cards available for pick-up 2-4PM

      • Campus-specific details for pick-up will be sent out by Friday, April 3rd

  • April 7-10 - Google Classroom and Zoom set-up and Mock Lessons between Instructional Staff and Curriculum Support

  • April 13 - Parent/Guardian Training videos released under the Tech Help page on how to use Google Classrooms and accessing live classroom Zoom Videos

  • April 15-17 - Teacher virtual check-ins with students via Zoom to ensure connectivity and familiarization (schedule now available on the "Student Schedules" page)

Stage 3: Online Learning Begins - All Grades K-8

  • April 20-May 29 - Online Learning following a daily instructional schedule for all grades K-8 begins utilizing Google Classroom and Zoom Video Platforms

  • May 29 - Last day of online instruction.

  • June 1-3 - Graduation celebrations and materials pick-up. (See Student Schedules page for campus and grade specific information).

Our plans all comply with Gov. Cooper’s Stay at Home Order 121 of March 27, 2020:

Our attorney has reviewed the Governor’s Order along with our plans for staff, students, and parents and says that “the essential activities you all have planned are compliant under the order.”

These activities are exempt as stated in his order and would encompass staff and teachers coming to campus for materials, parents coming to campus to pick up materials or food, and essential employees working on campus for office operations, accounting, maintenance, or landscaping. Staff teaching from their classrooms is also exempt.

All of the above require six feet social distancing, frequent handwashing, and regularly cleaning high-touch surfaces as has always been the case.

None of the above plans, made before the Order, need to be altered as a result of the order,

School construction is also exempt under the order, and we believe that the new classrooms will be ready well in advance of the new school year.

As an aid to the school community for planning your individual personal activities under the Order, the Order is posted here. Note in Section 2 beginning on page 4, you may engage in most normal essential activities such as buying groceries, getting take-out food, going to bookstores for educational materials, obtaining health care or veterinary and pet supplies, exercising outdoors in groups under 10, going to retailers for electronic devices, lawn and garden items, and many others – all with the common-sense requirement of social distancing.

Questions and Contact Information:

If you need further clarification on items contained within this site, please contact your school administration via email.

Charter Day School:

Headmaster - Laurie Benton,

Assistant Headmaster - Jourdan Crawford,

Columbus Charter School:

Headmaster - Steve Smith,

Assistant Headmaster - Kaitlin Warren,

Douglass Academy:

Headmaster - Nikki Chaney,

South Brunswick Charter School:

Headmaster - Dawn Ivey,

On-line Security:

Safety has always been our first priority; it is wonderful that parents share our concerns for exercising vigilance to ensure a safe, wholesome learning environment.

To that point, the following notice was posted by the FBI on March 30 that recommends user security measures for online learning. Our procedures meet or exceed their recommendations and are in italics below.

FBI Boston Kristen Setera (857) 386-2905 March 30, 2020

“As individuals continue the transition to online lessons and meetings, the FBI recommends exercising due diligence and caution in your cybersecurity efforts. The following steps can be taken to mitigate teleconference hijacking threats:

Do not make meetings or classrooms public. In Zoom, there are two options to make a meeting private: require a meeting password or use the waiting room feature and control the admittance of guests. [We are setting up to do both, and teachers will have complete control over their class.]

Do not share a link to a teleconference or classroom on an unrestricted publicly available social media post. Provide the link directly to specific people. [Links are being provided only to students directly on their personal email.]

Manage screensharing options. In Zoom, change screensharing to “Host Only.” [Screensharing is totally under exclusive control of the host teacher.]

Ensure users are using the updated version of remote access/meeting applications. In January 2020, Zoom updated their software. In their security update, the teleconference software provider added passwords by default for meetings and disabled the ability to randomly scan for meetings to join. [We have installed the latest Zoom update released April 3, 2020.]

Lastly, ensure that your organization’s telework policy or guide addresses requirements for physical and information security.” [Each student will have a unique Zoom email account that is checked before they are allowed into the class. Even if a meeting’s code and password leak out, access to the meeting cannot be gained without the teacher's invitation. Policies to be followed by the host teacher are:

  • Students must wear their school uniforms at all times or be logged off

  • Student video cameras will be on at all times or they will be logged off

  • Students exhibiting inappropriate behavior will be logged off

  • Parents should observe from off-camera.

We are not aware of any security “holes” in the Zoom software; and none were identified by the FBI or other agency. Zoom bombing occurred when users did not follow prudent security procedures. Safety has always been the first priority for our schools.

Our goal is to maintain the same close teacher-student interactions in our on-line classes that we have in the physical classroom. A huge learning experience is ahead of us all; but with everyone’s cooperation, that goal can become a reality.

Memorandum of Information (March 24, 2020):

memo - 2020 03 24 HMs to Parents Staff re Coronavirus updated.pdf

Memorandum of Information (March 19, 2020):

memo - 2020 03 17 BAM to Parent Staff re Coronavirus Plans Update 0200319 v4.pdf

Memorandum of Information (March 13, 2020):

memo - 2020 03 13 BAM to Parents Staff re Coronavirus updated 0200313.pdf