Research Cost Accounting (RCA)

The Role of RCA in the University

Award set up and close out

Report on and invoice for all charges

Manage revenue

Deposit payments

Negotiate, sign, accept research agreements

AWARD SETUP & HANDOVER

•Manage award setup in iO, including account structures, salary cap values, required cost sharing, etc.

•Communicate setup to OSP, PIs, and Dept. Admins

AWARD MANAGEMENT & EXECUTION

•Maintain changes to iO including award amendments, budget revisions, key personnel changes, etc. and spot audit expenditures

•Manage accounts receivable and collections and prepare and submit sponsor invoices

•Initiate sub-award requisitions and route invoices

•Send notifications to effort coordinators and PIs to review and certify effort reports

AUDIT

•Triage and direct auditor questions, request samples from units and departments, and coordinate response

AWARD CLOSEOUT

•Communicate awards approaching the closeout deadline

•Identify, communicate, and resolve outstanding closeout items and escalate when needed to ensure all financial reports have been submitted to the sponsor

•Terminate the award in iO

DOCUMENT & DATA RETENTION

•Manage the creation, submission, and retention of financial and effort certification reports

RCA...

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RCA and the Grants Lifecycle

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