Procurement Insider

Announcements, News, and Updates from Strategic Sourcing and Procurement

This is a Rice staff-maintained blog about procurement that can be subscribed to

Process – Procurement Insider (rice.edu) 

Procurement methods and Procedures

P Card

what is a pcard?...

When should it be used?

A pcard should be used when...

How to reconcile/clear expense reports?

1)

2)

3)

• include links and references to univrsity procedures and job guides...

iO Procurement module

what is the iO procurment module?...

When should it be used?

the iO procurment module should be used when...

What are all the steps of the process 

1)

2)

3)

• include links and references to univrsity procedures and job guides...

Receipting process

what is the receipting process?...

When should it be used?

it should be used in following circumstances...

1) 

2)

• include links and references to univrsity procedures and job guides...

Additional Resources

Templates, Tools, and Job Guides

1. Type, 'Name' (date), link url

2. Type, 'Name' (date), link url

Policies & Regulations

1. Policy 806: Travel, Business Meeting, and Entertainment Policy

2. Policy 810: Signature and Approval Authority Policy

3. Policy 814: Procurement Policy

4. Policy 838: Conflict of Interest Policy

5. Policy 840: Payment Policy

6. Policy 852: International Travel Policy 

Training Materials

Payment Matrices

1. How to Pay an Individual

2. How to Pay a Supplier

3. Human Subjects Matrix

4. Rice Payment Reference Guide

5. Guidelines for Paying Scholarships, Fellowships, Grants, Prizes and Awards

6. Document Routing Information 

Receipts

1) Create a Receipt for Goods/Services

2) Return or Correct Receipt 

Invoices

1) Submit an Invoice

2) Supplier Invoice Requirements

3) Invoice Template 

University Announcements

1. Procurement Guideline

2. Pre-payments Guideline

3. Post-payments Guideline 

FAQs, RADAR forum threads

1. Procurement Guideline

2. Pre-payments Guideline

3. Post-payments Guideline