Meetings & Events

There are several different types of events that you may handle, but all events will have similar questions that need to be asked to a PI. 

The primary questions that need to be asked, no matter the type of event, are as follows.

• Is the event in-person, virtual, or hybrid?

• What is the budget for this event/what funds are available?

• What are the proposed event dates?

• Have you been able to check for any conflicts? within department? Within Rice? Within Houston? (Rodeo, OTC, Sport event, medical center event)

• What are staff support expectations?

  • How hands-on or hands-off would you like to be in the process of planning your event? Do you expect to work collaboratively or hand most things off?

• Will there be another department/institute/center involved? 

  • If this is a joint event, which entity will be the primary?

• How long would you like the event to run?

• What are your top event must haves?

• What are your top event must NOT haves?

• Have you been involved with planning the style of event you're requesting?

  • If you have been a part of this style of event, what did you like and/or dislike about the previous experience?

• Have you been to other events similar to this one that you loved or hated? What about them did you love or hate and why?

Here are a few types of events you may handle  

• Seminar/colloquium

• Candidate Visit

• Site Visit

• Collaborator Visit

• Project review

• Workshop - Multi-day event

• Conference/Symposium - single-day, all-day event

• Launch/Celebration