Embedded Files
Looking for something else? Contact us instead!
Note: If you are using an integration with your school's LMS (Canvas, Blackboard, Moodle, Schoology, or other Brightspace instance), this does not apply to you. Your students will access the course through a link, so there is no need to enroll them in D2L (Brightspace). Please skip this topic. Read more about integrations here.
Note: If you purchased app access + online course licenses, this does not apply to you. Our customer service will enroll your students on the backend. Please skip this topic. You can read more about app access and enrollment here.
This article refers to direct user enrollment in Brightspace / D2L. If you are using an integration or if you require app access, please skip this topic.
What does enrollment include?
What does enrollment include?
Enrollment will include getting access to your Dean Vaughn instructor account, and then enrolling your students. Here are some of the things you will come across as you start enrolling your students:
- Username:
Dean Vaughn usernames will consist of a first name and a last name, with a period in the middle (e.g. John.Smith). These usernames are automatically generated by the learning management system we use to host our courses, D2L. As soon as you enroll a student, their username will be created by the platform.
- Role:
Your role will define your level of access. An instructor's role will be Dean Vaughn Instructor + Your client ID, while your student's role will be Dean Vaughn Learner + Your client ID. Instructors can access and modify course settings, while students can only access content and their class progress tab. Make sure to select the correct role for each student, since their course progress will not be recorded if they are enrolled as instructors.
- Client ID:
The client ID is a numeric identifier of your Dean Vaughn institutional account. Each school will have their own Client ID, used across their different courses, classes, instructors and students. This number will appear next to your role (Dean Vaughn Instructor), as you go to your class list.
- Password:
While setting up your students' accounts, you will need to create their passwords as well. There are three ways students can change their passwords:
You can change their password in your course classlist. Go to Course Admin-Classlist, find the student on the list, click on the down arrow next to their name and select Change account settings. Enter the new password and click on 'reset'.
You can send them a password reset link from your course classlist. Go to Course Admin-Classlist, find the student on the list, click on the down arrow next to their name and select Email password reset link.
Students can request a password reset link directly from the login screen. When they click on Forgot your password?, they will be asked to confirm their username. We will then send them a link where they can change their password.
How can I enroll my students?
How can I enroll my students?
Once we have set up your online course, you will need to enroll your students into the course. Depending on whether or not they already have Dean Vaughn accounts, you will either need to create a new account for them or enroll their existing account into your new course.
Additionally, if you need to enroll larger groups of students, you might want to import them from a .csv file, instead of adding them manually.
Let’s go through all three options.
Add existing students
Add existing students
As an instructor, you will sometimes need to enroll students who already have a Dean Vaughn account. For example, they took your course last year or another instructor’s course, and you need to enroll them into your new instance this year.
You will not be able to enroll existing students from different schools. If you need to do that, contact dvsupport@petersons.com with a list of existing students you need us to enroll.
To enroll existing students (from a past semester or a different instructor within the same school), follow these steps:
Log into your account
Go to your new course
Go to Course Admin - Classlist - Add participants -Add existing users
Search for a user by first and last name or username.
Select the existing user from the list, select their role and section from the dropdown menu. The default role for students is Dean Vaughn Learner + your client ID.
Once you have set everything up, click on ‘Enroll selected users’.
This will enroll a student with an existing Dean Vaughn account into your new course.
Create and enroll new students manually
Create and enroll new students manually
If you have a small class, you can enroll your students manually. To do that, follow these steps:
Log into your instructor account
Go to your new course
Go to Course Admin - Classlist - Add participants - Create and enroll new users
Fill in the required fields.
Name: Student’s first name
Last name: Student’s last name
Email: Student’s valid email address
Role:“Dean Vaughn Learner + your client ID”. This role will appear as one of the options when you click on the ‘role’ drop-down menu.
Password: Set a password,
Section: Select a section you want to enroll the student into.
When you are done, click on Enroll or Enroll and new to reopen the page and enroll a new student.
If you have included all the necessary information, and if the student is not an existing Dean Vaughn learner, this will successfully create your new student account.
Create and enroll new students - bulk enrollment
Create and enroll new students - bulk enrollment
If you are enrolling a large group of students, the easiest way to do that is through bulk enrollment. Here is how you can create and import your classlist into D2L. More on bulk enrollment here.
Create a spreadsheet as a new file or open Google Sheets. If you need a template, feel free to download this file. It contains instructions on how you can create, edit, download and import your class list into D2L.
Fill in the spreadsheet with your students’ information. Make sure to include all the required information in the correct order: First name, Last name, Password, Username, Email address, Section code and Role.
First name: Student’s first name
Last name: Student’s last name
Password: Set a password (or leave it as Petersons123). The password can be the same for everyone.
Username: A student’s username should consist of their first name and their last name, with a period in the middle,no spaces (e.g. Jane.Doe).
Email address: Student’s valid email address
Section: Section code.
If you are unsure what your section code is, go to Course Admin - Sections, click on a section and copy the section code. Otherwise, you can create a new section, set a section name and code, copy the code and paste it into this column.
Role: Dean Vaughn Learner + your client ID. The role will be the same for everyone, but make sure to include it into every row.
Save the spreadsheet in .csv format when you are done, or convert it into a .csv file online.
Go back to your Dean Vaughn instructor dashboard.
Navigate to Course Admin - Classlist - Add participants - Import users from a file on your computer.
When a new window opens, upload your .csv file and click Import.
If you follow these instructions and include all the necessary information into the spreadsheet, you will be able to enroll your entire class in a few minutes.
Report abuse