Payments & Reimbursements

• Child Care Travel Allowance Payments (faculty)

• Courtesy Meals (students)

• Credit Cards: P-card, CTA, T&E, and Prepaid

• eCommerce (web payments and POS terminals)

• Emergency Fund (students)

• Honoraria (employees, students, guests)

• Independent Contractors

• Moving Tax Liability Payments (faculty only)

• Payroll

  • Academic Appointments

  • Administrators & Staff

    • Overtime Requests (Clerical)

  • Hiring Globally 

• Procurement (iBuy)

• Reimbursements 

  • Faculty

  • Employees, Students, Guests

• Stipends/Fellowships (graduate students)

Transactional Guidance

• Amazon Business & Ship-to-Home

• Cell Phones & Mobile Devices

• Computer & Software Purchases

• Contracts - review, signatures, payments

• Course Buyout Policy & Procedure (faculty)

• Event Planning, Catering & Space Rentals

• Furniture & Renovations

• Global (International) Support

• Human Subjects Research 

  • Payment policy for human subjects

  • Prepaid Card Program

  • Tango Card is in iBuy

• Meal Reimbursements and Purchases

  • Seamless Meals

• PayPal, Venmo & eBay

• Photographs and Headshots

• Sponsored Research

• Travel (faculty, staff, students)

Principal Policies

• Expense Reimbursement Policy (NYU)

• Faculty Research / Professional Development Fund Guidelines

• PowerPoint Presentation of Fiscal Policies

• Signatory Policy & Delegation of Authority

• Travel & Expense Policy (NYU)

• Travel & Expense Guidelines for Faculty

Faculty Guide

• Fiscal Guide for Full Time Faculty

• Reimbursements for FT Faculty

Additional Policies

• Cash Management Policy

• Compliance Complaint Policy

• Purchasing Policies & Procedures Manual

Recent Communications

• Fiscal Communications for Arts & Science

• For any questions, email us at fas.fiscal@nyu.edu or contact individual team members directly

Training Resources

• Budget Management

• Budget Exception Control (Overage) Reporting

• Controller’s Resources (NYU)

• FinanceLink (NYU)

• Fringe Rates

• iTravel & Expense (Concur)

• New Admin Training Checklist

• Nonresident Alien Tax Compliance

• Petty Cash

• Research

  • Arts & Science Office of Research

  • NYU Research Finance Support

  • Sponsored Research (more)

• Taxes for Stipends versus Taxes for Work

• UDW Reporting (financial reports)

• Work-Study (budgeting & appointments)

Additional Resources

• Academic Onboarding
  New Hires & New Appointments

• Administrative Resources (A&S)

• A&S Fiscal Home Page

• A&S Payroll Home Page