1. After countersigning your appointment letter, the A&S Office of Faculty Advancement (OFA) will collaborate with your home department to complete your IT onboarding & NYU NetID

2. Your home department will then submit your formal onboarding documentation to OFA and A&S Payroll

   • US Citizens will be asked to sign the Oath Card to Support the Constitutions as required by the State of New York

   • International faculty with work visa requirements may reach out to the NYU Office of Global Services (OGS) for assistance. International faculty should also complete Glacier Tax Prep Software to ensure their taxes are withheld correctly. Your department administrator will work with you to submit your materials 

3. Once your hire is finalized, you will be prompted via your NYU email to complete required onboarding tasks in NYU's payroll system, PeopleSync (Workday), such as direct deposit enrollment. 

4. You are now eligible to pickup your Photo ID card

5. Your home department will contact you to complete your U.S. employment authorization (i-9) and other onboarding tasks. Please review the Faculty New Hire Packet for more details

6. All employees must also complete the the NYUiLearn course entitled “OEO 150: NYU Sexual Harassment Prevention Training” within 30 days of hire

7. All faculty should also review the NYU Faculty Handbook

• Benefits must be selected within 31 days of your date of hire. If elections are not made, full time faculty will be "defaulted" into pre-selected options

• The Benefits Guide for Full-Time Faculty contains comprehensive information about the benefits available as well as decision support tools to assist with your selection of benefits that best fit your needs

• A&S Payroll reviews and processes all full time faculty appointments into our payroll system, PeopleSync (Workday). Benefits are elected after the hire process is completed in Workday

• Contact NYU PeopleLink for benefits questions -- NYU's "one-stop shop" for HR, benefits, and payroll inquiries and services

Onboarding Questions

• Contact us at fas.payroll@nyu.edu with any questions or concerns

• Pick up your Photo  ID card

• Business Cards

• Computer Purchases (A&S)

• Faculty Housing (NYU)

• Faculty Research & Professional Development Funds (A&S)

• Headshots & Photographs

• Office of Faculty Resources (Provost Office)

• Moving Policy (A&S)

• New faculty resources (Faculty Advancement)

• NYTimes & Wall St. Journal (free access)

• NYU Press

• Teaching & Instructional Technology

• Visa and Immigration (Office of Global Services)

• Work Life & Well-Being

  • Child care resources

A&S Fiscal Affairs provides service and expertise to support the financial activities of Arts & Science

Fiscal Quick Links for FT Faculty

• Computer & Software Purchases

• Credit Cards for Travel & Expenses (T&E)

• Purchasing via iBuy
  (1st option for all expenses; consult your home department) 

• Reimbursements via Concur

• Research & Professional Development Funds 

• Sponsored Research

Fiscal Polices for FT Faculty

• Child Care Travel Allowance Payments

• Course Buyout Policy & Procedure

• Dean's Memo & Guidelines for Business Expenses

• Hiring Independent Contractors for Research

• Meal Reimbursements 

• Moving Tax Liability Payments

• Travel for Research or Professional Development

• UDW Reporting (financial reports)

The Office of Teaching Excellence and Innovation (TEI) is the first stop for Arts & Science faculty looking for support for their teaching, including but not limited to the use of educational technology. The team consults with faculty on questions and projects of all sizes and designs engaging materials and experiences that have the potential to cross departments and disciplines. 

• Contact the team at asteaching@nyu.edu or use the Liaison Finder to find your department’s teaching and learning design specialist. Liaisons are excited to welcome new instructors! Reach out to your liaison with any question you have about getting started in the classroom -- nothing is too big or too small

• The Registrar Classroom Directory provides information about your classrooms and if the room does not display, please reach out to your TEI Liaison for directories of classrooms not controlled by the Registrar (such as Arts & Science classrooms or SPS Classrooms in 7 E. 12th St)

• This Quick Start Guide will help you get your course sites up in Brightspace. We also recommend taking a look at our Course Site Lookbook to see how other faculty members have designed their courses, and especially our complete set of instructional tool guides

• The Faculty/Advisor Center is a good resource for getting started with Albert, NYU's student information system

• NYU IT offers a variety of resources to help faculty improve student performance both in and outside of the classroom. Discover the many tools available that can enhance course design and implementation

• The CAS Teaching Gateway is a one-stop shop for all teaching needs

• The Liberal Studies Instructional Planning Site shares advice on tool selection for common pedagogical needs, educational technology resources, and blended and remote instruction

Service Contacts

Service contacts support specific academic departments, programs and centers. Please reach out to your applicable contact:

• A&S/CIT Service Contacts

A&S Computing & IT Services (A&S/CIT) 

Computing & IT Services (CIT) provides guidance and recommendations on new computer, printer, and peripheral purchases for full time faculty in addition to the service contacts above. Any machine to be covered under the CIT support umbrella should be approved in advance by the Director, A&S/CIT

Purchasing Policies for Technology

• Computers and other technology (including Apple products) should be purchased through NYU's purchasing system (iBuy) using a purchase order. Computers should not be purchased directly using a personal credit card. Mobile phones, personal printers and home office equipment/furniture are also not supported/reimbursable

• Any full time faculty technical purchase above $150 should be pre-approved by the applicable department contact and purchased via NYU's purchasing system (iBuy)

• Computing & IT Services (CIT) recommends the following computer workstation packages

• Tech Checklist for New NYU Employees

• Faculty Tech Guide

• Cybersecurity Checklists

• Research & Instructional Technology

A&S Academic Appointments serves academic populations inclusive of faculty, adjuncts, researchers, post‐docs, visiting scholars, unpaid interns, and research affiliates. Focus areas include:  

• Leaves/Sabbaticals

• Annual Merit Increase for Faculty

• Workload Relief

• Summer Salary

• Administrative Appointments

The A&S Office of Faculty Advancement oversees the faculty lifecycle for full-time faculty including faculty searches and recruitment, initial appointment and onboarding, faculty workshops, faculty reviews, and faculty retirement. Focus areas include: 

• Offer letters, onboarding, visas, and moving relocation

• Faculty orientations, workshops, and information sessions 

• Continuing contract faculty reviews 

• Tenure/tenure-track faculty reviews

• Tenure-clock stoppage

• Goddard fellowships

• Faculty research funds

• Cross appointments

• Faculty retirement and offboarding

• Policy guidance (Policies & Procedures; NYU Faculty Handbook)

Office of Research

Arts & Science Office of Research (ASOR) provides expert support for faculty as they seek, develop, and secure grants. The office places a particular focus on work in the humanities and social sciences; areas where academics across higher education typically have less access to the grant-related infrastructure and support services afforded to science research. A primary goal of ASOR is to support interdisciplinary research initiatives across Arts & Science by leveraging the strengths and perspectives of faculty in all its divisions.

NYU Resources & Support Offices

1. • Human Subjects Research

   • Global (International) Support

   • Office of Sponsored Programs (OSP)

   • Provost Office of Research

   • Research Finance Support

   • Research & Instructional Technology

   • Research & Lab Safety

   • More...

Funding Opportunities

1. • Internal NYU Funding

   • External Funding

Starting Your Lab & Research 

1. New PI Checklist (NYU Research & Lab Safety)

   • Laboratory Move-in Checklist

2. Hiring 

   • Globally (Internationally)

   • Independent Contractors

   • Researchers & Post Docs

     • Researcher Administrative Overview

     • Researcher Classifications & Sample Letters

   • Student Employees 

3. Start-up Funds

   • Start-up funds (as applicable) are typically processed and funded in July. Please consult with your home department for any time-sensitive purchases

   • Spending policies for start-up funds mirror spending policies for faculty research funds