ONLY for NKY Health Employees

This section covers items that should have been completed on or before your first day with HR. If anything is missing, please contact HR immediately.

• Form I-9 & E-Verify: The electronic Form I-9 must be completed in E-Verify+, and your original, unexpired documents must be physically reviewed by HR.

• Signed Offer Letter/Contract: Returned to HR or your supervisor.

• Licenses: Copies of your driver's license and any job-related licenses provided to HR.

• New Hire Packet: You should have received your car tag, NKY Health gift, PHAB pin, ID badge and lanyard, and Workers' Compensation card.

All required forms are indicated on your electronic checklist. Note the red labels:

• HR: Forms that must be submitted to Human Resources. 

• S: Forms that must be submitted to your supervisor.

Some forms are completed and submitted online automatically. Others require you to download, complete, sign, and then scan/send them. 

Need help scanning forms? Your supervisor can assist you.

Click here for specific instructions about how to submit items to HR.

Submitting Forms to HR

Please complete, sign, and submit the following forms to HR by the deadlines indicated.

Due On Your First Day

• KPPA Membership Information Form (1 page)

• KPPA Beneficiary Designation Form (2 pages)

  • Note: This form requires a witness signature (18+) and Social Security numbers for beneficiaries.

Due Within 30 Days

• Group Life Enrollment Form (1 page) & Group Life Beneficiary Form (2 pages)

• Health, Dental, Vision, FSA, and HRA Enrollment or Waiver Confirmation (Multiple pages)

  • Action: Print this confirmation from KHRIS after you enroll in benefits.

Submitting Forms to Your Supervisor

The documents marked with a red S on your checklist must be scanned and sent directly to your supervisor. Items to submit (if applicable):

• Certificate of Completion for Module 1108316 from TRAIN (WIC services only).

• Certificate of Completion for Module 1103084 from TRAIN.

• Site Safety Orientation Checklist (your supervisor will review this with you).

These tasks are to be completed on your first day. Please use this guide to help you find the information and forms needed to complete the relevant sections of your electronic checklist.

For All Employees

• Set Up Your Digital Workspace:  Set up your work email and voicemail.

• Access & Set Up ADP Workforce Now (WFN): Learn about the system, set up your account, enter your personal data, and add your worksite details (phone, fax, email).

• Workers Compensation: Read the information about Workers Compensation and submit the Workers Compensation Acknowledgement.

• Voluntary Personal Insurance: Read the page and submit the Voluntary Personal Insurance Form. 

• Voluntary Retirement: Read the information and acknowledge that you have received the Voluntary Retirement Enrollment Form by clicking the checkbox on your checklist.

• Employee Assistance Program (EAP): Read the EAP page to understand this resource.

For Full-Time Employees Only

• Kentucky Public Pensions Authority (KPPA):

  • Read the KPPA page.

  • Complete and submit:

    1. KPPA Membership Information Form 2001 (Complete, print, sign, and scan to HR). 

    2. KPPA Beneficiary Designation Form 2035 (Have a witness over 18 sign before you scan and send to HR). 

• KEHP Insurance and FSA Checklist: Complete and submit this checklist.

Wage and Hour Acknowledgement: Please complete and submit this form.

These tasks must be completed within your first 30 days of employment. 

• Read the pages for Group Health, Dental, and Vision Insurance and the Health Reimbursement Arrangements (HRAs) and Flexible Spending Accounts (FSAs).

• Enroll in Benefits: Log in to KHRIS and enroll in your benefits. Once complete, download the Benefits Confirmation Form. Send all pages of the form to HR.

• Read the Group Life Insurance page: 

  • • Keep: The Group Life Brochure and Certificate of Coverage for your records.

    • Send to HR: The completed Group Life Enrollment Form and the Group Life Beneficiary Designation Form.

For more information on other benefits, visit the HR Site for Employees.

MyPURPOSE Profile & Training

• Build Your Profile: Full-time employees must create a profile in MyPURPOSE. Find detailed instructions on the HR Site for Employees.

• Complete Training: Full-time employees must complete the "Learning Your Way" module in MyPURPOSE.

Important Notes

• You must enroll in your benefits in KHRIS before you can access MyPURPOSE. This may take up to one business day after your benefits are processed.

NKY Health uses ADP Workforce Now (WFN) for all employee records, timekeeping, and payroll. 

Getting Started

1. Check your email for a message from ADP containing your Personal Registration Code (PRC).

2. Go to the ADP Portal and set up your account.

3. Use the ADP WFN Setting Up & Maintaining Your Info guide to walk you through the process. This guide provides step-by-step instructions for entering your personal information, including demographics, emergency contacts, and direct deposit details. 

For additional help, please email payroll@nkyhealth.org.

Key Action Items:

• Read: NKY Health's Guide to Personnel Policies.

• Complete & Submit: The Receipt of Guide to Personnel Policies Acknowledgement.

Deadline: Both items must be completed by your 30th day of employment.

• Please read NKY Health's Guide to Personnel Policies available on the HR Site for Employees

• Please complete and submit the Guide to Personnel Policies Update Acknowledgement.

• Please complete and submit the Wage and Hour Acknowledgement.

• Please read the Workers Compensation page and then complete and submit the Workers Compensation Acknowledgement.