Sections
Sections
Embedded Files
Web-Based Google Apps
This page covers guides and how-to's for Google Workspace's web-based applications: Docs, Sheets, Slides, Forms, Sites, and Classroom. You can use the link navigation to the left to quickly jump to a specific section. Use the bar at the top of this page to go to a different page topic.
Docs
Docs
Getting Started
Getting Started
Once logged into your student Gmail account, you can access your Google Docs by going to docs.google.com or by clicking the Docs icon from the Google Apps menu in the top right of any Google site. More information on Docs' features can be found below (see Figure 1).
You can also check out the YouTube tutorial we’ve linked that covers all the basics to start with Docs!
Figure 1
DOCS KEY
A. | Title & Settings/Tools
Where to name your document, as well as the bar of tools and settings for your document.
B. | Word Processing Toolbar
A series of tools and features to help format, add, remove, and manage the appearance of your text.
C. | Document Tabs
Various "pages" in your document, each separate from the others.
D. | User Tools
Tools and features for the specific user, such as commenting, joining a Google Meet, and sharing settings.
Sheets
Sheets
Getting Started
Getting Started
You can access Sheets by visiting sheets.google.com or selecting it from the Google Apps menu. More information on Sheets Features can be found below as well (see Figure 2).
To learn more and get started with Sheets, we've added a YouTube tutorial as a resource!
Figure 2
SHEETS KEY
A. | Title & Settings/Tools
Where to name your sheet, as well as the bar of tools and settings for your sheet.
B. | Cell Processing Toolbar
A series of tools and features to help format, add, remove, calculate, and manage the appearance of your cells.
C. | Rows, Columns, & Cells
The navigation tools for your entire spreadsheet.
D. | User Tools
Tools and features for the specific user, such as commenting, joining a Google Meet, and sharing settings.
Slides
Slides
Getting Started
Getting Started
You can access Slides by selecting it from the Google Apps menu, or by going to slides.google.com. More information on Slides Features can be found below (see Figure 3).
Learn more by checking out the YouTube tutorial for beginners we've added here!
Figure 3
SLIDES KEY
A. | Title & Settings/Tools
Where to name your slideshow, as well as the bar of tools and settings for your slideshow.
B. | Slides Processing Toolbar
A series of tools and features to help format, add, remove, decorate, and manage your slides and their content.
C. | Speaker Notes
A section that only the presentation speaker will see; Great for rehearsing and/or noting presentation requirements.
D. | User Tools
Tools and features for the specific user, such as commenting, joining a Google Meet, presenting the slideshow, and sharing settings.
Forms
Forms
Getting Started
Getting Started
You can access your Forms by selecting it from the Google Apps menu, or by going to forms.google.com. More information on Forms Features can be found below (see Figure 4).
Learn more by checking out the YouTube tutorial for beginners below.
Figure 4
FORMS KEY
A. | File Title
Where to name your form for your personal file organization.
B. | Form Sections
Subpages for the questions in your form, responses, and settings.
C. | User Tools
Settings for your form's appearance, preview mode, undo & redo buttons, form link, and sharing options.
D. | Publish Button
Once complete, publish your form so other have access and can fill it out.
E. | Form Title & Description
Title and description for your form. Others see this title, not your file name.
F. | Question
Form question, with several options for type of question, layout, requirements, etc.
Creating a Quiz
Creating a Quiz
Google Forms isn’t just for surveys, as you can also turn it into a quiz to automatically grade responses, add answer keys, and give feedback. It’s a great tool for practice tests, peer quizzes, or quick polls in class. Just create a form, go to the Settings, and toggle on “Make this a quiz” to get started.
Check out the YouTube tutorial we’ve linked to guide you through each step!
Sites
Sites
Getting Started
Getting Started
You can access Google Sites by navigating to your Google Apps button on any Google dashboard, or by going to https://sites.google.com/. Once there, you can create a site from a template, or you can create one completely from scratch on your own.
More information on the Sites Dashboard can be found below (see Figure 5).
Figure 5
SITES KEY
A. | Google Sites Homepage
A direct link to the Google Sites dashboard.
B. | Site Title
Name of your Google Site.
C. | File Options
Undo, redo, preview mode, site link, sharing options, and settings.
D. | Site Building Tools
Insert tab for site-building tools, specific pages within your site, and themes/templates for your site.
E. | Quick-Build Materials
Most common entities added to sites, positioned here for easy access and easy additions.
F. | Quick-Build Templates
Pre-arranged blocks of content.
G. | Individual Building Materials
A list of miscellaneous content and items you can add to your site.
Recommended Video Tutorials
Recommended Video Tutorials
Whether you’re building a portfolio, working on a group project, or creating a site for a student organization, Google Sites makes it easy to design and publish a polished, functional website in minutes. One of the best things about Google Sites is its flexibility. You can customize layouts, embed Google Docs, Slides, and Forms, add images and videos, and even adjust the site structure to fit your goals. There are many different ways to build and design a Google Site — which is great, but it also means that creating a single step-by-step guide doesn't always make sense.
Because Google Sites offers so much creative freedom and the interface is constantly improving, we’ve chosen to link to a few up-to-date beginner-friendly YouTube tutorials; These videos will walk you through the basics and give you ideas for how to customize your own site based on your needs.
Sites Tutorial for Beginners
Personal / Portfolio Tutorial for Beginners
In-Depth Beginner's Tutorial
Step-by-Step Tutorial
Classroom
Classroom
Getting Started
Getting Started
Classroom may be used by education majors, however, it is versatile in that it can work for anyone. You can reach it by going to classroom.google.com or selecting Classroom in the Apps menu.
More information on the Classroom Dashboard can be found below (see Figure 6).
Figure 6
CLASSROOM KEY
A. | Classroom Home & Calendar
Quicklinks to display your current classes, as well as your calendar with class information.
B. | Classes
Your currently enrolled/created classrooms.
C. | Create/Join
Create or join a new classroom.
D. | Sections
View your classes and work by teacher or by student status. You can see your assignments, archived classes, as well as settings.
Recommended Video Tutorials
Recommended Video Tutorials
There are lots of ways to organize and customize a Google Classroom, depending on your teaching style, grade level, or content area. Because of that flexibility, and because Google’s interface changes frequently, we’ve curated a few up-to-date, beginner-friendly YouTube tutorials that walk you through the process of setting up your first Google Classroom, adding students, creating assignments, and using the different features effectively.
Step-by-Step Tutorial for Beginners
Classroom Tutorial for Teachers
Tips for Teacher Use of Classroom
Having trouble? Contact the Technology & Media Service Desk at 585-389-2111 or tmsd@naz.edu
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