Notes for online Video Conferencing

Notes for Google Meet:

1) Teachers can record when signed in to their G Suite account (such as G Suite Gmail). Students cannot record.

2) When you record a video meeting: Recordings include the active speaker and anything that’s presented. Other windows or notifications are not included. Pinning a participant won’t affect who is shown in the recording.

3) Recordings are saved to the organiser’s (or host’s) Meet Recordings folder in My Drive. An email with the recording link is also sent to the meeting organizer and the person who started the recording. The link is also added to the Calendar event.

4) People outside of your organisation, mobile app users, and people who dial in using a phone get notified when the recording starts or stops, but cannot control the recording.

5) If a participant turns on live captions during recording, the captions won't be recorded and don't appear when you play the recording.

Notes for Zoom:

1) Teachers’ SSOE laptops will only use Cloud Recording: Please refer to this link for Cloud Recording - https://support.zoom.us/hc/en-us/articles/203741855-Cloud-Recording

2) Only hosts and co-hosts can start a cloud recording.

3) Recordings started by co-hosts will still appear in the hosts’s recordings in the Zoom web portal.

From the information in the respective websites, these video conferencing tools will send the recordings to the host only, even if co-hosts start or click the recording function. This means that the file will not be sent to the students by mistake, regardless of which account they use on their end. So, it is important to establish who is the host of that video conferencing meeting (the person who sets up the invite for the video conferencing).

One more thing to note with regards to video conferencing recording is that permission of participants must be sought before recording can take place as shared in previous sharing session.

Alternatives for Video Conferencing

There are other alternatives to allow teachers to carry out synchronous teaching and learning, besides Zoom and Google Meet. . Platforms such as Skype, Youtube Live, Apple iMessage/Facetime, Google Classroom Stream for posts and comments and Webex among others. One thing to note is that when teachers introduce online real-time synchronous lessons, there must be rules and expectations set for students to follow, as well as key considerations for teachers and students.