Sharing Documents

Step 1

• There are three ways to start sharing a file from Google Drive. They all open the same sharing window with the same sharing options:

  1. From Google Drive, left-click the file that you want to share and click the silhouette of a person with the plus (+) symbol near the top right

  2. From Google Drive, right-click the file that you want to share and click on "Share" in the menu that pops up

  3. From an open Google Doc, Sheet, Slide, etc, click on the "Share" button near the top right of the page

• All of these methods will open a pop-up window with options to share the file

• This can also be done to share a folder, which will share the entire contents of the folder with whomever you choose

Step 2a

• In the window that pops up, you can enter in the names or email addresses of people you want to share with

• The pencil button opens a menu that allows you to set the permissions the person(s) has

  • Can edit - they have full permissions as if they created the file

  • Can comment - they can only add comments to the file

  • Can view - they can only look at the file

• Click the "Done" button after entering who you want to share the file with. They will receive an email with a link to the file

Step 2b

• Alternatively, you can click on the "Get shareable link" in the top right corner which will change the window to look like this

• Doing so generates a link that can be copied by clicking on "Copy link". This link can be pasted in an email, a post on Google Classroom, another document, or any where that links can be shared.

• Clicking on the middle menu allows you to set the permissions that someone has after they click the link

• The permissions are the same as above:

  • Can edit - Full permissions as if they had created the document

  • Can comment - can only leave comments

  • Can view - can only look

• Clicking on "More" brings up these options

• These options will allow the linked document to be accessed by people outside of the organization.