Provisional Student Pathway

The purpose of this policy and the following procedure is to define the requirements, responsibilities, and accountability framework for students admitted under provisional status in order to support academic success, promote GPA recovery, and ensure consistent oversight 

Students admitted under provisional status (GPA between 2.75 and 2.99) are required to participate in structured academic support and accountability activities as a condition of enrollment. Failure to comply with these requirements will result in progressive escalation that may lead to academic probation or dismissal in accordance with institutional policy. 

Definitions 

• Provisional Status: Admission or continuation with a GPA between 2.75 and 2.99. 

• Student Success Advisor (SSA): Assigned MCCN staff member advisor in the Student Success Center providing structured academic coaching and referrals. 

• Faculty Mentor: Faculty member assigned to support academic engagement and mentoring. 

• Faculty Program Lead (FPL): Academic leader responsible for escalation and academic warnings. 

• Care Team: Multidisciplinary team providing behavioral, academic, or personal intervention support. 

Provisional Admission Pathway Process 

• Admission Requirements 

  • Students accepted under provisional status will receive: 

    • Written information outlining provisional requirements, expectations, and consequences 

    • An attestation document acknowledging understanding and agreement with pathway requirements Students must sign and submit the attestation prior to the start of the semester. 

• Orientation and Introduction 

  • At the start of the semester, during a designated welcome meeting or orientation session, provisional students will be introduced to: 

    • Faculty Program Leads (FPLs) 

    • Assigned Student Success Advisors (SSAs) 

    • Assigned Faculty Mentor(s) 

• Review of Provisional Status: 

  • Student academic status is formally reviewed at the end of each academic semester after final grades are posted. 

  • If a student’s cumulative GPA remains within the provisional range (2.75-2.99), the student will continue with the Provisional Student Pathway program. 

  • If a student’s cumulative GPA exceeds the provisional range (3.0 or higher), the student will no longer be required to participate in the pathway program, provided they remain in good academic standing. 

Academic Support Requirements 

• Faculty Mentorship 

  • Each provisional student will be assigned a faculty mentor 

  • Faculty mentors are required to do the following: 

    • Conduct email check-ins with assigned student(s) at least every two weeks. 

    • Schedule follow-up meetings as needed based on student progress or other concerns. 

• Student Success Advisor Connection 

  • Each provisional student will be assigned to a Student Success Advisor 

  • Students are required to meet with the student success advisor biweekly either in-person or virtually. Meetings must be comprised of: 

    • Review of tests, quizzes, exams 

    • Completion of error analysis (content gaps vs. misreading vs. anxiety) with a reflection (“What will I do differently next time?”) 

    • Identify challenges in academic performance including but not limited to test anxiety, time management, gaps, work/family obligations, and financial stressors. 

      • The SSA will make Care Team referrals as necessary 

    • Students are expected to come prepared with a student log and reflections on what did or did not work. 

• Celebrated GPA milestones 

  • 2.85 checkpoint 

  • 2.95 checkpoint 

  • Greater than 3.0 checkpoint 

Accountability and Enforcement 

• First missed meeting during a term: 

  • Reschedule the missed meeting in the same week 

  • Submit a brief written reflection addressing: 

    • Reason for missed meeting 

    • Plan to prevent future missed meeting 

  • SSA will: . 

    • Meet with rescheduled student to discuss the missed meeting 

    • Submit behavioral Care Team referral 

    • Email summary of the meeting to the student, Course Coordinator/Faculty Mentor, and FPL 

• Second missed meeting during a term: 

  • Required meeting with Faculty Mentor to discuss: 

    • Develop a formal academic success plan, including: 

      • Fixed, non-flexible, time for meetings with SSA 

      • Referral for structured support (community learning, peer tutoring, etc.)

    •  A written behavioral warning will be sent through Professional and Academic Misconduct 

• Third missed meeting during a term: 

  • Required meeting with FPL, in which the FPL will: 

    • Provide a formal academic warning 

    • Submit academic and professional misconduct and Care Team referrals 

• Continued non-compliance: 

  • If a student remains non-compliant and their GPA: 

    • Remains at or below 2.99, or 

    • Declines further 

      • The student will be placed on Academic Probation and managed according to the academic progression/probation policies while continuing provisional support requirements in the following semester. 

  • Academic dismissal may occur based on Academic Probation guidelines