Click on this LINK to see a view a video demonstration (3:27).

1. 1. Uploading via File explorer/viewer

   2. Uploading via Dropbox

Click on this LINK to see a view a video demonstration (4:26).

1. 1. Sharing via email

   2. Sharing via shareable link

   3. Setting permissions

Click on this LINK to see a view a video demonstration (3:19).

1. 1. Submitting via pasting a shareable link into the Moodle Textbox

   2. Submitting via file upload from the Google Drive repository (plugin)

Immaculata students are creating stronger and more dynamic presentations for their courses.  At times, these presentations become very large, often greater than the course upload maximums on Moodle.  To continue to encourage student creativity and use of voice-over capabilities please consider the following alternative for uploading the presentations.

Students are encouraged to view the video to guide in developing creative and dynamic PowerPoint presentations  to share with instructors and peers within their courses. Please watch the video How to Avoid Death by PowerPoint below:

How to Avoid Death by PowerPoint

Uploading PowerPoint Presentations via Google Drive on Moodle

Follow these steps to share your presentation with your instructor and peers: 

1. To upload your PowerPoint Presentation to Google Drive:

   1. Sign in to your Immaculata Gmail account and open your list of Google Apps by clicking on the icon on the top right corner of your screen.

   2. Click on "Drive" in the black Google bar at the top of your email window.

   3. Once in Google Drive click on the + New Button and File Upload which will then prompt the user to locate the file within their list of courses on the computer.

   4. Locate your previously created PowerPoint presentation >> click on "Open.”  Google will confirm the action indication “1 upload complete”.

2. Please watch the video instructions on how to Convert a PowerPoint to a Google Slide Presentation: Convert a PowerPoint to a Google Slide Presentation

Converting a file to Google Docs

Use this format allows you to edit, collaborate on, and share a doc online.

1. To edit a document, open the document/presentation with Google Slides:

   1. Right click on the document/presentation

   2. Choose Open With and Google Slides

   3. You may now edit the slides similar to how you might have previously using PowerPoint

Sharing a document with another user:

1. Right click on the document/presentation

2. Choose Share

3. Click on Get shareable link

4. Choose the audience who can view your document/presentation by clicking on the down arrow.  We recommend you choose “Anyone at Immaculata with the link can view” to share with peers and “Anyone at Immaculata with the link can comment” to share with instructors.  Should you need other access granted, choose the “Advanced option to make your selection.

5. To share a document/presentation with another user via their Google ID, enter the user names or email addresses under People.

6. To share a document/presentation via a Link select Copy link and insert it directly into your assignment folder for instructors or discussion forums for peer review.

7. Choose the audience who can view your document/presentation by clicking on the down arrow.  We recommend you choose “Anyone at Immaculata with the link can view” to share with peers and “Anyone at Immaculata with the link can comment” to share with instructors.  Should you need other access granted, choose the “Advanced option to make your selection.

8. To share a document/presentation with another user via their Google ID, enter the user names or email addresses under People.

9. To share a document/presentation via a Link select Copy link and insert it directly into your assignment folder for instructors or discussion forums for peer review.

Consider watching the Video Instructions to Share with others in Drive, Docs, Sheets, and Slides: Share with others in Drive, Docs, Sheets, and Slides

At this point, students should be familiar with creating effective PowerPoint presentations to relay a message.  Creativity is encouraged with these assignments and the videos can be shared with peers as instructed by the faculty.

Important Google Drive Considerations to Remember: 

• • When CREATING voice-narrated presentations, please use Microsoft PowerPoint instead of Google Slides. Google Slides does NOT have the native ability to embed or playback audio files.

• • When UPLOADING voice-narrated presentations, please upload your files to your Immaculata University Google Drive account. 

• • When SHARING voice-narrated presentations, please be sure to share the Microsoft PowerPoint file instead of the Google slides version (in case you accidentally create a Google Slides copy of the file). Then, be sure to set the permissions to “anyone at Immaculata with the link can view” the file so that your instructor (and classmates whom you choose to share your file with) can view your presentation.

• • When VIEWING someone else’s voice-narrated presentations, please sign on to your Immaculata University Google account and download the file using the download icon on the upper-right corner of the Google Preview screen. The download icon looks like this: . Do NOT select "Open with Google Slides" because you will not be able to listen to the embedded audio.

Click on this LINK to see a view a video demonstration (1:49).

Click on this LINK to see a view a video demonstration (2:23).

Click here to begin:  https://myaccount.google.com/personal-info

The Disappearing Record Button

From January 2022 onwards, IU's license to Google Meet will no longer include the recording feature in its meeting rooms, as Google has moved access to the feature up to a higher-priced subscription tier.  

This has created a complication for the online side of IU's campus community, as recordings have not only become commonplace in the COVID era, but may be required components to class assignments (e.g. oral presentations for language courses) or for students who cannot attend a virtual classroom synchronously. Thus, we would like to provide alternative means of screen recording to faculty who would like to record their classes.

Google Meet Recording Alternatives

Although not exact equivalents to Google Meet's handy recording feature, workarounds from losing this feature do exist.

Microsoft Teams

Microsoft Teams is a conferencing/messaging software application designed primarily for workplaces. However, faculty and students alike have access to Microsoft Teams through their IU accounts. Scheduled meetings and meetings conducted through the calendar can both be recorded, with the recordings accessible through the meeting's chatbox. The recording feature is similar to the one once available in our Google package, with a few slight differences.

For further information, check our pages on how to record a Teams meeting, as well as how to use the Teams Scheduler.

Third Party Applications 

Faculty and students may also use third-party screen recording softwares and browsers add-ons--such as Loom, Nimbus, Screencastify, or Screencast-o-Matic--which can run while presenting in Google Meet, PowerPoint, and so on.  There are also browser add-ons available that function this way, but are dependent on your browser or add-on being updated regularly.

Please keep in mind that Immaculata University does not have licenses with any of these software applications, and that their free versions often have limited features whose full capabilities are paywalled.

Training Opportunities

If you would like to learn how to use these alternative softwares to record, please consider scheduling a one-on-one training  with the Office of Online Learning.