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Record a Teams Session

Any meeting attendee is able to record video, audio, and shared screen activities within a Teams meeting. Users are encouraged to use the Teams App (refer to the Download the App instructions) to benefit from the full functionality of the teams record features.

The recording is automatically saved to Microsoft Teams chat history which can be downloaded, managed or even shared within your course.

Please note, recordings are retained in your Teams drive for 30 days and are then automatically deleted by Microsoft. Faculty and students wishing to retain their recordings, are encouraged to upload them to YouTube using the Making your Recordings ADA Compliant instructions.

Please note: All participants in the recorded session will have access to the recording in the chat history. Those initiating the recording are able to share, copy link, download, delete and copy the recording. All other attendees are limited to share and copy link only, making the initiator of the published recording the owner.

VIDEO INSTRUCTIONS FOR USING TEAMS SCREEN RECORDER

TEXT INSTRUCTIONS FOR USING TEAMS SCREEN RECORDER:

From your desktop, click and open the Teams App. Once in Teams, click on the Calendar icon from the tool bar on the left side of your screen.
1. 1. Click on Meet now on the upper right hand side,

(Alternately, users can choose to select "Get a link to share" that can be copied to post in course announcements for the class.)

1. 1. Start meeting
  2. Join now.

At this juncture, you may choose to record with or without an audience. You are prompted to invite people to join you. If opting not to invite others to participate in the recording, simply click on the x to close that window.

If you plan to share your screen, click or tap the Share icon on the control task bar and determine your preferences for Presenter mode, Screen and Window.

Note: the Presenter Mode options will allow various iterations of how the screen will appear within the recording, including presenter standout, side-by-side and reporter views. Consider reading Engage your Audience with Presenter Modes for more information on this feature.

To Record your Teams Meeting:

To begin recording, click or tap the three-dots icon for More Actions on the control task bar. A menu appears. Select Start Recording. Teams prompts users to announce to any participants that the session will be recorded. Further, please advise other attendees not to attempt to interrupt the recording by initiating one of their own. Original initiators of the recording should always see 'You are recording this meeting."

A red "recording" dot will appear on the left side of the control task bar, next to the elapsed meeting time. This record icon indicates your meeting is being recorded.

When finished recording, click or tap the three-dots icon for More Actions on the control task bar. A menu appears. Select Stop Recording. Just hanging up on the session does not stop the recording.

A message will appear stating "Recording is being saved. Recording has stopped. You can find the link to the recording in meeting chat history" telling you that the recording is being saved and will be added to your meeting chat history. Processing can take some time depending on the length of the video.

To Retrieve your Recording:

Go to your Teams Chat and locate your video within the history for your review or download. Your .MP4 file is also retained in the Files icon (located below chat and calendar on the left side of the screen).
To share a Teams video recording, visit your personal chat history, locate the recording from today's date that will be titled "Meeting with xxxxx", Recording is ready.

Once you record a meeting, Microsoft retains the video in your chat for 30-days and is then purged by Microsoft.

Please note, closed captioning is not retained in the videos. Should you wish to upload the video to your Individual Personal Mastershell or term course, videos must first be converted to YouTube (which is retained indefinitely) using the procedure published in the Faculty Resource Center titled Making ADA Compliant Videos with Closed Captioning.

To Obtain a Shareable Link:

This file can now be downloaded as an .MP4 file, to share contents to IU community:

Locate the video, click on the 3 dots in the top right corner and select “Open”. A window opens showing your video. You can click on the play button and preview from this location.

Select Share in the top left hand corner of your screen and a send link pop-up will appear.

In these Link settings, you will find “Only the people you specify who have this link will have access to view-only”, click on >, and change to “People in IU with link to view” and Apply.

The video can now be shared. At the Send link screen, you may copy the link address to share within your course or email to IU users.

Please note: When users open it, a white screen may first appear. Please be patient waiting for video to appear, when it does, click on “play” button on bottom to view.

Best Practices:

Prior to recording, remember to announce and request permission from your attendees.
Advise the class how this recording may be used, i.e., student review, students who might have missed class, etc.

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