TOURNAMENT ORGANIZATION

Every effort should be made by the SGIS Sports tournament director to ensure that the facilities and equipment meet the appropriate requirements.

All SGIS controlled venues, where possible, are encouraged to be 'NO SMOKING'.

A tournament organization area should be clearly marked at a location convenient to all participating teams. The table should be manned by an adult or competent student at all times.

All SGIS Sports tournaments must have comprehensive written guidelines for tournament organization. SGIS Sports differing by either age category or sex should have similarly structured organizational rules and formats (i.e. basketball, soccer, volleyball, tennis), based on the handbook section for that specific sport. Any exceptions to the rules and formats in that sports handbook section must be proposed and approved by the SGIS Sports Chair and clearly communicated to the SGIS sports contact person at each participating school.

The Tournament Director is responsible for the draw, scheduling and format, according to the SGIS rules and formats listed under each sport. Tournaments are open to the Full Members as listed under "Membership" in the Articles of Association. It is the responsibility of the Tournament Director to complete the field if there are additional openings available for a tournament.

Seeding Procedure: The tournament director is responsible for the scheduling and tournament format considering the previous year’s results, and based on the following example:

Geographical Spreading: The tournament director should consider switching teams from the second tier onwards in order to help balance the ‘geographical’ nature of the schools in each pool.

Athletic Directors have to ensure that they have complete teams with a minimum of a couple of extra players. Teams borrowing players automatically become guest teams and cannot qualify for play-offs. They take the last place in pool play as well as in the final standings.

Tournament organizer should not change the schedule unless all teams involved have been consulted and agree to the new schedule.

All efforts should be made to have weekend tournaments scheduled to end by 15:00/15.30 on a Sunday. The addition of two-day tournaments for some events has been done to keep this rule in effect.

All Coaches are expected to be at the coaches meeting, regardless of their teams starting time in the tournament. If there is no coach in attendance, then the coach may not complain about any issues that were discussed in the coaches meeting prior to the start of the tournament. If there are less than 90% of coaches present, then the organiser may delay the start of the tournament until there are enough coaches to hold a coaches meeting.

Determining how a team progresses in a competition must be clearly defined in writing prior to the commencement of the tournament.

Tie Break format must also be transparent.

If there needs to be a back-to-back game, or a possibility that a team might be inconvenienced, it should be the host school where possible.

For all tournaments involving an initial round of pool play, the top two teams from each pool should advance to the finals.

Where possible senior SGIS Sports tournaments are to be divided up into divisions. Division one is to be the stronger (experienced or SV) and the division two for the less strong (beginners or JV).

The organising school must provide a professional first aid person for every tournament. The cost of this, if there is one, should be factored into the tournament fees for the competing schools.

For invitational tournaments to be listed on the SGIS calendar/website, hosting schools must follow the SGIS first aid requirements. Otherwise, your tournament cannot be put on the calendar. (see above)

Teams travelling from distance on the morning of the tournament should be given priority for a later start. Indication of this should be made on the registration form.