1. RUNNING YOUR POD CALL

So time to run your Pod Call. Here is a tool for how to set up an effective meeting called IDOARRT. It might be a good idea to set some roles from the beginning, we would recommend having a timekeeper and a facilitator.

Another tool for effective meetings is doing check-ins and check-outs. It is a simple way for a team to open or close a process, symbolically and in a collaborative way. Checking-in/out invites each member in a group to be present, seen and heard. It gives an opportunity to express a reflection or a feeling. Checking-in emphasizes presence, focus and group commitment; checking-out emphasizes reflection and closure.

Below is a suggested time plan and structure for your call, but it’s up to you to decide if you’d like to follow it or create your own. You probably won’t be completed with your challenges by the end of this first pod call, so make sure there is plan to move forward that everyone is on board with before hanging up.

SUGGESTED AGENDA AND TIMINGS:

Check-In & Introductions 20 mins

• Share a bit about yourselves, questions to include:
  • Name?
  • What do you do?
  • What does your life look like?
  • What are you passionate about?
  • What will help you to participate fully in this pod?

Your '5 Principles' - 35 mins

• Spend time working on your '5 Principles for Driving Successful Transformation'. You will find the instructions to this challenge below.

Check Out - 5 mins

• Ending meetings in an intentional way is often forgotten, but the investment in time is well worth it in order to create effective teams.

You can work with different checkout questions, let the facilitator choose based on the situation. Here are some examples:

• What do I take with me from this meeting?
• How do I feel about my own contribution?
• What did we do well, and what could we have done differently?

If you get stuck, support your leader and pod to unlock each others' strengths!

3. CO-CREATING 5 PRINCIPLES FOR SUCCESSFUL TRANSFORMATION

Your pod is made up of experienced professionals that have already gone through big and small transformation processes. Therefore we would like you to spend some time uncovering the collective intelligence from the Pod and learn from your previous experiences. You will do that by using a method called “Appreciative Inquiry”. The purpose of this method is to support change by focusing on positivity and growth.

You will share stories of past successful transformations and use insights from them to set principles for driving a successful transformation process.

STEP 1. INDIVIDUAL REFLECTION (Do this before the call)

Individually try to remember good transformation processes that you have been part of, or know of. It can be anything from a smaller implementation of a new internal work process to a big business transformation process.

What made it so successful? How did people behave? How did people communicate? What supportive processes and systems were in place? Try to be as concrete and tangible as possible and summarise them into themes.

STEP 2. SHARE YOUR EXAMPLES IN THE POD

Briefly share what you identified and make sure everyone gets time to participate. A suggestion is to let everyone share their experiences first, then move into discussion. Themes and principles will emerge as people share so make sure to find a way to capture them.

STEP 3. DRAW LEARNINGS

Once everyone has shared - reflect and discuss. What are some of the similarities you see from the different examples? What conclusions and learnings can you draw from them?

STEP 4. DEFINE PRINCIPLES

Based on your learnings, create and define 5 principles for successful change processes. Feel free to reinforce with intelligence from books and other resources.

STEP 5. SAVE AND SHARE YOUR PRINCIPLES

Visualise your 5 Principles in a way that you like and makes it easy to consume. Then upload them as a PDF in the #1_caseforchange channel on Slack.