Disciplinary Records

Request to Release Disciplinary Record Information to a Third Party

The Family Educational Rights and Privacy Act (FERPA) is a federal law giving students the right to access their education records (including disciplinary records) and to control who else may access those records. FERPA requires that the University have students’ written consent to release information from their disciplinary record to any third party, except in certain limited circumstances.

Transcript Notation of Disciplinary Action

In accordance with New York state law, the University will make a notation on the transcript of students found responsible after the conduct process for a crime of violence, defined under the law to be certain crimes required to be reported under the federal Clery Act. These crimes include:

• Murder

• Sex offenses, forcible or nonforcible

• Robbery

• Aggravated assault

• Burglary

• Motor vehicle theft

• Manslaughter

• Arson

Where students are found responsible for one of these crimes, the University shall make a notation on their transcript that they were “suspended after a finding of responsibility for a code of conduct violation” or “expelled after a finding of responsibility for a code of conduct violation.” Where students are found responsible for one of these crimes, but are not suspended or expelled, the University shall make a notation on their transcript that they were “found responsible for a code of conduct violation.” Where a student withdraws from the University while such conduct charges are pending, and declines to complete the disciplinary process, the University shall make a notation on their transcript that they “withdrew with conduct charges pending.”

As required by New York state law, a transcript notation may not be removed prior to one year after conclusion of any suspension, and notations for expulsion shall not be removed, unless a finding of responsibility is vacated for any reason. Students who wish to appeal to seek removal of a transcript notation of suspension after one year following the conclusion of suspension may submit a letter in writing to the assistant vice president and dean of students, explaining why they believe the notation should be removed.