TEMPORARY LEAVE-PERMANENT LEAVE-STUDY EXTENSION

After the Graduation Evaluation Council for the second semester of the academic year 2022-2023, the OAA has added 2 additional graduation requirements, as follows:

1.  Students must complete any outstanding tuition fees before the Graduation Evaluation. Failure to do so will result in the student's name not being included in the Graduation Decision for that semester.

2. Students who have been warned academically during their studies will be downgraded by one grade level when their graduation is evaluated. For example, from Excellent to Good.

The OAA would like to send information on extending the study period for students, Semester 2, Academic year 2023-2024 as follows:

1. Target: IU and twinning programs students who have exceeded 1.5 times the standard study period according to the training program.

2. Maximum extension period: no more than 2 times the standard study time according to the training program.

3. Application time: from November 28, 2023 

4. Students check the guideline in task [GUIDELINE] STUDY EXTENSION REQUEST FORM below.

Twinning programs students must have the signature of the Office of International Academic Collaboration  (O1.614)

The School of Business Administration announces to the students of Intake 2015, 2016, 2017 the extension of study time as follows:

1. For students of Intake 2015 - This is your final academic year, you MUST complete the curriculum and any missing certificates if you want to graduate. In case students of Intake 2015 have not completed the graduation conditions for Batch 1 and need an additional summer semester of academic year 2022-2023 to complete the graduation conditions, please submit an application for extension of study time to the Office of School of Business before May 17, 2023.

2. For students of Intake 2016, those who have applied for extension until the end of Semester 2 of academic year 2022-2023, but still have not completed the graduation conditions, please submit an application for extension to the Office of School of Business before May 17, 2023.

3. For students of Intake 2017, if by the end of Semester 2 of academic year 2022-2023 you still have not completed the graduation conditions, please submit an application for extension to continue your study time.Duration: from 15-06-2023 to 23-06-2023

Based on the academic meeting of reviewing the records of all students on 15th June, 2023, The Office of Undergraduate Academic Affairs would like to announce to students about:

The decision warning for students :

• The decision warning for students (the attached list)

• The decision warning for students (the attached list)

• The decision warning for students (the attached list)

The decision for study suspension :

• The decision for study suspension (the attached list)

• The decision for study suspension (the attached list)

• The decision for study suspension (the attached list)

For further information, please contact your school/department or Ms. Tâm (OAA, O2.708), Tel: 0283 724 4270, ext: 3229, email: tmttam@hcmiu.edu.vn

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Note:

• Students whose names are on the decision warning for students - please improve your situation to avoid a second warning that leads to Academic Suspension

• Students whose names are on the decision for study suspension - if you want to apply for readmission, please follow the instructions in the tab: INSTRUCTIONS FOR APPLYING FOR RE-ADMISSION  => section for STUDENTS APPLYING FOR READMISSION DUE TO ACADEMIC SUSPENSION

• Students should fill out the application form according to the instructions, su   bmit the form + evidence (if any) to the Office O1.306.

• Deadline for receiving request form: 17/07/2023. After this time, the we will not accept any appeals.

• After 17/07/2023, we will compile the applications and submit them to the OAA for review. The results will be announced after receiving the decision from the OAA. we will update information via fanpage / email that students provide through the application.

 Conditions for applying for a Temporary leave Form .

• Students who do not register for any courses in the main semester (Semester 1 - Semester 2 - Excluding Summer Semester).

• Students must study at least 1 semester at the university or students who are still within their study period (1.5 times the duration of the designed training program).

• The temporary leave period will be counted towards the total study time for the entire course. Students are not allowed to leave for more than 02 consecutive main semesters, and the maximum allowed leaving time is 04 main semesters for the entire course with a training period of 4 to 6 years.

• When students want to resume their studies after a temporary leave, they must complete the enrollment procedures within the specified time frame set by the university.(Temporary leaving form - click here)

• In the case of students temporary leave their studies due to Military service obligations, when reapplying for enrollment, students must submit a discharge decision or a confirmation letter of completed duties. The period of temporary leave for Military service obligations will not be counted towards the total duration of the student's course.

• Students must settle any outstanding tuition fees with the University before applying for a leave of absence. If there are any financial issues, students can contact the Finance Department at O2.701 or call (028) 37244270 - Ext: 3222.

Deadline for submitting request form

• • • For intensive English classes (lasting 7-8 weeks), students must submit their applications before the fourth week of the course.

    • For other courses in the semester, students must submit their applications before the 13th week of the semester.

    • In special cases or for reasons beyond their control, the OAA will seek the opinion of the Board of Management.

The tuition fees for courses that students have registered for in the semester must be completed before students apply for Temporary leave or Permanent leave.

For intensive English classes:

• • Students applying for Temporary leave or Permanent leave in the first week of the Course do not have to pay the course fees.

  • Students applying for Temporary leave or Permanent leave from the second to the third week must complete 30% of the course fees.

  • Students applying for Temporary leave or Permanent leave from the 4th week onwards: students must complete 100% of the course fees.

For other courses in the semester:

• Students applying for Temporary leave or Permanent leave from the 1st week to the 2nd week: students are not required to pay the semester fees.

• Students applying for Temporary leave or Permanent leave from the 3rd week to before the mid-term exam week: students must complete 30% of the semester fees.

• Students applying for Temporary leave or Permanent leave from the mid-term exam week onwards: students must complete 100% of the semester fees.

• For cases of requesting for Temporary leave or Permanent leave due to force majeure reasons (fulfilling military service obligations, natural disasters, epidemics, sudden accidents, illnesses... (with supporting evidence)): students are exempted from paying tuition fees for the semester.

For other special cases: The OAA will submit for the opinion of the Board of Directors.

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APPLICATION INSTRUCTIONS

Step 1: Fill in the information

• Students download the Request Form according to LINK

OR obtain the form at: (Username: <student ID>, Password: <date of birth in ddmmyyyy format>).https://onlinerequestoaa.hcmiu.edu.vn/

• • Fill in all the necessary information in the form.

  • Please fill in the start date for requesting a leave of absence and the date for re-enrollment (Note: students are not allowed to pause for more than 2 consecutive semesters).

Step 2: Student signatures:

• • Students should clearly write the date.

  • Signature (Students must sign - students can use online signature, we do not accept signatures that only include the first and last name)

Step 3: Parent signature

• • Parents should provide their opinion.

  • Signature (The parent's signature is mandatory - parents can use online signature, the School of Business and the OAA do not accept signatures that only include the first and last name).

Step 4: Advisor's signature.

• • Students should contact their academic advisor to request a signature. (Students can check who their academic advisor is on the edusoft website, then proceed to check their advisor's email via LINK

  • After checking and consulting, the academic advisor will sign the form (online or offline).

Step 5: Submit the form.

• • Students should SCAN the form with the signatures (student, parent, academic advisor) and UPLOAD it via LINK

  • If students need to request a deferral due to financial/health/military obligations, they must upload additional supporting documents.

Step 6: Wait for a response.

• • Once the student's form is received, the School of Business will process it and send it to relevant departments.

  • Students can check the status of their form through LINK

  • After a period of 15 to 20 working days (excluding Saturdays, Sundays, and holidays), the OAA will process and respond to students.

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Note:

• 1. Students are REQUIRED TO PROVIDE COMPLETE INFORMATION about the semester and academic year they want to defer, as well as the time of return.

• 2. For students who wish to defer due to FINANCIAL reasons, in addition to the MAIN application, students will need to submit an additional form: REQUEST FORM => This form will be completed by parents, clearly stating the reason and with a parental signature.

• 3. If students wish to defer due to HEALTH reasons, they are REQUIRED to provide a DOCTOR'S CERTIFICATE (with the official stamp of the hospital/clinic).

• 4. If students wish to defer due to MILITARY SERVICE obligations, they are REQUIRED to provide a MILITARY CERTIFICATE.

• 5. Students who register for a course but choose to defer it in that semester will be charged tuition fees.

• 6. Announcement from edusoft web - click here

• 7. Students who do not register for a course but fail to submit a Leave of Absence form will be suspended from further semesters.

 Conditions for applying for a Permanent leave Form .

• Students must settle any outstanding tuition fees with the University before submitting Permanent leave form. If there are any financial issues, students can contact the Finance Department at O2.701 or call (028) 37244270 - Ext: 3222.

Deadline for submitting request form

• • • For intensive English classes (lasting 7-8 weeks), students must submit their applications before the fourth week of the course.

    • For other courses in the semester, students must submit their applications before the 13th week of the semester.

    • In special cases or for reasons beyond their control, the OAA will seek the opinion of the Board of Management.

The tuition fees for courses that students have registered for in the semester must be completed before students apply for Temporary leave or Permanent leave.

For intensive English classes:

• • Students applying for Temporary leave or Permanent leave in the first week of the Course do not have to pay the course fees.

  • Students applying for Temporary leave or Permanent leave from the second to the third week must complete 30% of the course fees.

  • Students applying for Temporary leave or Permanent leave from the 4th week onwards: students must complete 100% of the course fees.

For other courses in the semester:

• Students applying for Temporary leave or Permanent leave from the 1st week to the 2nd week: students are not required to pay the semester fees.

• Students applying for Temporary leave or Permanent leave from the 3rd week to before the mid-term exam week: students must complete 30% of the semester fees.

• Students applying for Temporary leave or Permanent leave from the mid-term exam week onwards: students must complete 100% of the semester fees.

• For cases of requesting for Temporary leave or Permanent leave due to force majeure reasons (fulfilling military service obligations, natural disasters, epidemics, sudden accidents, illnesses... (with supporting evidence)): students are exempted from paying tuition fees for the semester.

For other special cases: The OAA will submit for the opinion of the Board of Directors

---------------------------

APPLICATION INSTRUCTIONS

Step 1: Fill in the information

• Students download the Request Form according to LINK

OR obtain the form at: (Username: <student ID>, Password: <date of birth in ddmmyyyy format>).https://onlinerequestoaa.hcmiu.edu.vn/

• • Fill in all the necessary information in the form.

  • Fill in the exact start date for requesting to drop out.

Step 2: Student signatures:

• • Students should clearly write the date.

  • Signature (Students must sign - students can use online signature, we do not accept signatures that only include the first and last name)

Step 3: Parent signature

• • Parents should provide their opinion.

  • Signature (The parent's signature is mandatory - parents can use online signature, the School of Business and the OAA do not accept signatures that only include the first and last name).

Step 4: Advisor's signature.

• • Students should contact their academic advisor to request a signature. (Students can check who their academic advisor is on the edusoft website, then proceed to check their advisor's email via LINK )

  • After checking and consulting, the academic advisor will sign the form (online or offline).

Step 5: Submit the form.

• • Students should SCAN the form with the signatures (student, parent, academic advisor) and UPLOAD it via LINK

  • If students need to request a deferral due to financial/health/military obligations, they must upload additional supporting documents.

Step 6: Wait for a response.

• • Once the student's form is received, the School of Business will process it and send it to relevant departments.

  • Students can check the status of their form through LINK

  • After a period of 15 to 20 working days (excluding Saturdays, Sundays, and holidays), the OAA will process and respond to students.

---------------------------

Note:

• Students are REQUIRED TO PROVIDE COMPLETE INFORMATION about the semester and academic year they want to leave.

• If students wish to leave due to HEALTH reasons, they are REQUIRED to provide a DOCTOR'S CERTIFICATE (with the official stamp of the hospital/clinic).

• If students wish to leave due to MILITARY SERVICE obligations, they are REQUIRED to provide a MILITARY CERTIFICATE.

• Students who register for courses but withdraw during that semester will be charged tuition fees.

• Announcement from edusoft web - click here

FOR STUDENTS APPLYING FOR RE-ENROLLMENT DUE TO SUSPENSION OF STUDY

• Students can download the form: COMMITMENT FORM - Click here

• The Request form must be signed by the student, parents, and submitted in paper form to the Office of School  of Business - O1.306 OR upload the commitment form via LINK

• Recipient: O1.306 - School of Business (only for BA's students - students from other School/ Departments should follow the instructions of their respective School/Departments)

• After receiving the student's request form,we will compile and submit it to the OAA for consideration. The result will be announced after receiving a response from the OAA.

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FOR STUDENTS RETURNING AFTER THE GAP 

• Students download the form: REQUEST FORM

• Fill in all information, sign

• Students submit their applications directly to the O2.708 - OAA.

Note:

• Students MUST make the request form for returning after GAP (2 weeks before the course registration time) if they want to register for courses in the following semesters

• Students who are due to re-enroll MUST MAKE THE REQUEST FORM FOR RETURING AFTER GAP or they will be suspended from academic activities in the following semesters.

1. Students are allowed to temporarily suspend their studies and retain their academic results in the following cases:

a. Being mobilized into the armed forces;

b. Being authorized by the competent authority to represent the country in international exams, tournaments;

c. Being sick, pregnant or injured and requiring long-term treatment with a certificate from a medical examination and treatment facility authorized by the Ministry of Health;

d. For other personal reasons but have studied at least 01 semester at the training institution and do not fall under the cases of being considered for compulsory dropout or disciplinary action. The Principal considers and decides on each specific case.

2. The time of temporary suspension of study for personal needs at point d of Clause 1 of this Article shall be counted towards the official study time prescribed in Clause 10 of Article 2 of this Regulation.

3. For students who request to drop out for personal reasons, except for cases of being considered for compulsory dropout or disciplinary action, these students who want to return to study must take the entrance exam of the School like other candidates. Special cases are considered and decided by the Principal.

4. Students are only allowed to suspend when there is a decision of the Principal. Students are not allowed to suspend more than 02 consecutive main semesters and the total time allowed for suspension is a maximum of 04 main semesters for the whole course with a training time from 4-6 years.

5. Students who suspend their studies, when they want to continue their studies at the School, must complete the admission procedures according to the time limit prescribed by the School, at least 04 weeks before the start of the semester.

6. In case students suspend for military duty reasons, when carrying out admission procedures, students must submit a discharge decision/certificate of completion of duty.

1. At the end of each semester, students are academically warned based on some conditions as follows:

a) The total number of credits not passed in the semester exceeds 50% of the registered credits in the semester, or the total number of accumulated credits owed exceeds 24;

b) Students have a cumulative GPA below 35 on a 100-point scale or have a cumulative GPA of two consecutive semesters below 40 on a 100-point scale;

c) Students do not pay tuition fees, health insurance fees and other fees according to the school's regulations.

2. Students are forced to drop out in the following cases:

a) Being academically warned more than 02 times;

b) The study time exceeds the limit according to the regulation in clause 10 Article 2 as follows:

The maximum time for students to complete the training program is 1.5 times the standard full-course study plan. Special cases are extended for training time by the Principal's consideration and decision, but not exceeding 02 times the standard full-course study plan. For students who have graduated from a university degree and have been exempted from accumulated credits, the maximum time for students to complete the course is determined based on the standard full-course study plan reduced corresponding to the exempted amount.

c) Students suspend their studies for more than 02 main semesters or suspend their studies beyond the allowed time;

d) Students have voluntarily dropped out from one main semester or more or have not completed the course registration procedure;

đ) Violating academic regulations, violating discipline and other regulations of the school to the extent of being forced to drop out;

e) Some other special cases decided by the Principal.

3. Students who are forced to drop out due to being warned twice for academic reasons may be temporarily readmitted if they meet the following conditions:

a) Students are considered and accepted by the Faculty/Department in charge.

b) Students have completed the procedures at the Faculty/Department in charge on time and have registered for the semester under review;

c) Cases with special reasons will be considered by the Rector based on the proposal of the Undergraduate Education Department and decide on temporary admission. After being temporarily admitted, if they do not violate again in the next semester, students will be automatically officially admitted.

4. Academic advisors are responsible for monitoring students' academic progress and reporting to the Faculty/Department in charge to warn of academic results by semester to help students with poor academic results adjust and develop appropriate study plans to be able to graduate within the maximum allowed time according to the training program.

5. Every year, the School will conduct academic affairs processing in 02 batches: After semester one and after summer semester. The academic results of the summer semester will be combined with the academic results of semester two of the corresponding academic year to consider academic affairs processing. The OAA prepares data and lists of students who are considered for academic affairs processing. The final conclusion is decided through a meeting of the Academic Affairs Council with representatives of faculties, departments in charge of student management. The results of academic affairs processing (academic warning, forced dropout, other disciplinary forms) will be notified to students, faculties, departments in charge of student management and sent to where students have permanent residence.

6. The accumulated academic results in case students are forced to drop out will be reserved for 3 years from the date of forced dropout decision.

7. The calculation, evaluation and ranking of discipline points are carried out according to the regulation on evaluating student discipline results.