Managing information in G Suite

These guides have been designed to help you decide how to work safely and efficiently in G Suite. They explain the right way to use the tools and how they can help you work with others.

These guides offer advice on how to:

get the best from the G Suite tools
make decisions
adapt to the new environment

These guides are in beta. This means that we are still working to improve them, so your feedback will help us make sure that they are easy to understand and useful. Please let us know your suggestions.

Where to keep information

What to think about before you store information in G Suite

The systems we use to manage information

eDOCS is used across the Council to hold documents and other files - find out what is changing

Using G Suite tools to store, collaborate and communicate

Different ways of working with information using G Suite tools

My Drive

What it’s for and how to use it

Shared Drives

What it’s for and how to use it

Sharing with G Suite

Different types of sharing using G Suite tools, including sharing sensitive information

Managing permissions in G Suite

Different permissions you can set to control access to files

Managing versions in G Suite

How to manage versions, including what to think about when you share and work together on files

Working with G Suite and other systems

When and how to work with G Suite and other systems like iTrent and eDOCs

Google’s Learning Center

If it’s helpful to explain how to do something, we sometimes link to the guidance in Google’s Learning Center.

Help us improve the guides

Let us know what you think - your feedback will help us improve them.

We will also update them to reflect any changes to our guidance and when new features are added to the tools.