Committee roles
Committee roles
Embedded Files
Required roles
Required roles
Each society and community must have a President, Secretary and Treasurer in order to be affiliated with the Students' Union. You can find a description of these roles in the drop down boxes below.
You must let the societies and communities coordinator know of any nChanges to your committee. New individuals joining the committee must complete the mandatory student leadership training to be official members of the committee and insured.
President
President
Skills required:
Great communication, both written and verbal
Good organisation
Managing workload of your committee members
Potential attributes gained:
Project management
Budgeting
Critical decision managing
Public speaking experience and confidence
Moderation of debates within committee
Event management
Key jobs:
Oversee all areas of the running and coordinating of the society or community
Act as the chair of all meetings
Ensure the health and safety of members at all times
Liaise with committee members to ensure all necessary arrangements for activities are made
Be a signatory for the society or community budget
Make sure that your society or community is communicating effectively with the Activities Team and all members
Act as the society or community's first representative to all external bodies. Remember you are representing Goldsmiths SU, so if in doubt contact the Development and Communities Team (especially when the media is involved!)
Secretary
Secretary
Skills required:
Excellent written communication
Good organisation
Good at data management
A good note-taker for meetings
Potential attributes gained:
Budgeting
Critical decision making
Public speaking experience and confidence
Moderation of debates within committee
Project management
Event management
Key jobs:
Arrange all meetings of the society or community and keep minutes of formal meetings
Be responsible for general administration
Deal with internal communications to members
Collect all society or community correspondence and ensure it is acted upon
Ensure that all members are informed of all relevant information
Maintain up-to-date records of the society or community membership, including contact details for members. The Secretary should also ensure that the Activities Team holds details of members and must follow data protection laws
Arrange fixtures and events, booking facilities, equipment, transport etc.
Treasurer
Treasurer
Skills required:
Good organisation
Ability to keep track of finances
Able to make sensible budget decisions
Potential attributes gained:
Budgeting
Critical decision making
Public speaking experience and confidence
Moderation of debates within committee
Project management
Event management
Key jobs:
Be responsible for all of the society or community's money
Be a signatory for the budget
Collect all monies received from society or community activities, and ensure that they are paid into the society or community account with the relevant documentation
Ensure that any funding applications are completed and handed into the Activities Team at the right time
Ensure all necessary expenditure is paid in good time
Keep a record of all financial transactions for the society or community so that committee members can be informed of the society or community's financial situation
Optional roles
Optional roles
You must let the societies and communities coordinator know of any new roles being added to the committee. Individuals joining the committee must complete the mandatory student leadership training to be official members of the committee and insured.
Liberation reps
Liberation reps
BME Rep
Disabled Students' Rep
International Students' Rep
LGBTQ+ Rep
Trans and Non-Binary Rep
Women's Rep
These roles are optional and are there to represent students in your group from different liberation groups as well as feeding into how we do things in the Students' Union.
Other Committee Member roles
Co-president
Choreographer
Director of Productions
Editor
Graphic Designer
Musical Theatre Director
Social Secretary
Committee Member
These roles are optional within societies.
Responsibilities of the Committee & Term Time
As the elected committee you are responsible for making sure your society is a safe space for all participants.
Please note the society year ends after elections and resumes in September when newly elected committees are trained and become official members of the society. No society events or activities should talk place between elections and the new term in September 2023. Changes to society information on all media platforms can only be made by incoming societies when they have received Mandatory student leadership training in September and are an official society.
Society Legacy and Preservation:
It is the responsibility of all committee members whether incoming or outgoing, to reserve information and work of all previous societies by saving information to the drive and other platform you use. All information on social media platforms from outgoing societies must be preserved by incoming societies Once they have received mandatory student leadership training in September. This can be done by keeping them all previous work visible or archiving only where necessary. Work of previous societies cannot be deleted under any circumstance.
Changes to society information on all media platforms can only be made by incoming societies when they have received Mandatory student leadership training in September.
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