Embedded Files
For all your new starters follow this process to ensure they are set up on all systems and have access to LMS, Kronos etc
A contract change is any amendment that needs to happen for example a new job title or to change a contract end date
Once a member of your team hands in their notice please follow this process to ensure their pay is correct
Right to Work Documents
Right to Work Documents
For HR to set up a new starter we need the correct right to work documentation. The most common documents are a British/Irish passport on its own, or a full birth certificate with an official document showing their national insurance number. Ideally please scan the document to HR. Click below to view the full list of acceptable documents.
Following legislative changes introduced after Brexit, the requirements for verifying a candidate's right to work in the UK were updated. Since 1st July 2021, an EU, EEA, or Swiss passport alone is no longer sufficient to prove a right to work for potential new hires.
Who this applies to
Who this applies to
These requirements apply to all non-UK and non-Irish citizens.
UK and Irish citizens: Your passport remains a valid, standalone document for right to work checks. No additional documentation is required.
Acceptable Proof of Status
Acceptable Proof of Status
If you are not a UK or Irish citizen, you must provide one of the following to confirm your immigration status:
Online Verification (Preferred): Provide your Date of Birth and a 'Share Code' generated via the gov.uk website. This allows us to verify your status digitally and securely.
Original Documentation: Present your original visa or immigration documents that explicitly state your right to work in the UK.
If your store does not have a scanner or if it's not working please contact IT. Click below for the set up step by step.
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