1.  Existing position becomes vacant

   • • Complete online vacancy/separation via the Electronic PAF system

     • Budget/Staffing will issue a Personnel Action Form (PAF)

     • HR will post the position

For new positions 

1. • • • Call or e-mail Budget/Staffing office for a PAF 

       • HR will post the position

2. Screen and select applicants from those that have applied for the position in the application system

   • • • Candidate must have applied to the appropriate position before an official offer will be extended (OEA required).

3. Check a minimum of 3 references; electronic reference forms in application system  

4. Interview (diverse committee) and if applicable, consult with SBDM council (following SBDM policy)

5. Recommend selected candidate to HR for official offer

   • • Complete and submit the PAF 

     • List candidates  interviewed (name, race, and gender) 

     • List interview committee members (name, race, gender)

     • HR will check certification and credentials and extend official offer

6. Send emails or call ALL interviewed 

7. HR will verify candidates eligibility for offer and will email offer to candidate

   • If additional qualifications (e.g. Certification) are needed, HR will e-mail applicant but will not yet issue a full offer

8. Candidate will have 3 days to accept offer

   • Once accepted, a pre-boarding meeting will be scheduled with HR to move them from applicant to employee

9. Employment should not begin until authorized by HR 

   • All pre-boarding documentation has been received and processed by HR and the applicant is issued an employee ID number

Supplemental duty assignments are for one year only.

1. 1. Principals receive their allocations for Supplemental Duty by March 1st for the following year from the Budget and Staffing Office

      • Principals will follow the supplemental parameters, including completion of the “Supplemental Expectation” form (see salary schedule for details)

      • Athletics shall follow KHSAA bylaws and FCPS Middle/High Athletic Guidelines

   2. Candidates outside of FCPS apply online www.fcps.net/hr

   3. Principals can start making their initial review of applicants for the Supplemental Duty

      • For athletic supplemental duties, the roster of coaches must be submitted to the district Athletic Director by the deadlines set annually by Budget/Staffing

   4. Submit supplemental duty assignments to Budget/Staffing using the on-line “Supplemental Duty System;” Budget/Staffing will set date when assignment can be entered annually 

      • Coaches may not begin working until they have been officially hired by Human Resources

   5. Once assignments have been approved by Budget/Staffing, they are forwarded to HR for final processing

      • • Must be 21 years old

        • Head Basketball, Baseball and Football Coach: must have Teaching Certificate

1. Follow the procedures for hiring a new employee

2. Hiring Managers and Director of Minority Recruitment (DMMR) and Retention or designated HR staff will be provided the FCPS Applicants Spreadsheet and review applicants.

   • Review applicants and selecting candidates to interview, developing interview questions and selecting a diverse interview team.

7. • The process will ensure minority candidates reflect the district’s demographics.

3. Interview Team members will review references, including one that is not listed by the candidate.

7. • • The interview team members (including HR designee) will come to consensus on the selection of candidates. 

     • If consensus is not reached, the School Chief/ Chief of the Department will meet with the Hiring Manager, DMRR and the Chief of Human Resources to come to a consensus on the recommendation or repost the position.

4. Recommend selected candidate to HR for official offer

7. • • Complete and submit the PAF 

     • List candidates  interviewed (name, race, and gender) 

     • List interview committee members (name, race, gender)

     • HR will check certification and credentials and extend official offer

5. Send emails or call ALL interviewed 

6. HR will verify candidates eligibility for offer and will email offer to candidate

7. • If additional qualifications (e.g. Certification) are needed, HR will e-mail applicant but will not yet issue a full offer

7. Candidate will have 3 days to accept offer

7. • Once accepted, a pre-boarding meeting will be scheduled with HR to move them from applicant to employee

8. Employment should not begin until authorized by HR 

   • All pre-boarding documentation has been received and processed by HR and the applicant is issued an employee ID number