“Stay” Conversation 

• As a retention method, don’t forget the power of “Stay” Conversations.

• Let people know their work is valued and they are valuable to your school or department.

• "Stay" conversations should occur multiple times a year, but definitely during the hiring season as people are thinking about options.

Non-Renewal Conversation

Prepare what you are going to say to the evaluatee before conducting the non-renewal conference:

• Always treat it like it is being recorded.

• Stick to the facts of the situation. 

• Do not make any promises to the employee.

• Encourage them to continue to grow and stay positive throughout the rest of the year.   

Use language similar to what is stated below:

“I know this is difficult, but at this time the recommendation will be to not renew the contract for next year.  You will be eligible  to re-apply and possibly be called in for an interview if any positions become open in our school/department.  So, I encourage you to stay positive for the remainder of the year and continue to pursue opportunities to grow as a teacher.”  

Dos and Don'ts

• Don’t over-talk just to fill up the space.

• Don’t promise anything. Do not say: “If there’s an opening we will definitely bring you back” or “You will definitely be interviewed.”

• Do document areas of growth on the summative form in PowerSchool - Perform.

• Do “sandwich” your feedback – strength, growth area, strength.

• Do let them know they are eligible to re-apply for openings, so encourage them to continue to stay positive, work, and grow.

• If they ask for more details about their growth areas and/or non-renewal reasons after the meeting, contact HR for support with the crafting of the details. 

Employees on Medical Leave

• It is best practice to meet with the employee to discuss the non-renewal in person if possible (this meeting can occur off campus). 

• If an in-person meeting is not possible, the principal/supervisor should call to discuss the non-renewal over the phone.

• The principal/supervisor will inform HR know at the staffing exit meeting.  HR will mail the non-renewal to the employee by certified mail. A conversation should be had with the employee before receiving the letter in the mail.