School Trips

The trips are organised by teachers. So please make sure you do your bookings etc. before filling in the forms. Don't forget to check the school calendar before!

Step 1: do you need a bus? https://forms.gle/z2vkG8M9A4aPdFF56

An automated email will be sent to reception. You will receive offers as soon as reception fills in the third quote. You can then fill in your preferred choice. When you do, reception will be notified and book your transport. Don't hesitate to communicate with the reception team in person if it takes longer than you think!

To check your quotes: https://docs.google.com/spreadsheets/d/1V_8shpjtEEcjJmwNG1nvLbXTDLD-Bo2fUuXwBEFWj_Q/edit?usp=sharing

Step 2: https://forms.gle/xnTfmgVVfrgjAxs3A

Fill in the trip organisation request form. When you fill it in, Lynn will have to approve the trip. Once this has been approved, you will receive an email and you can move on to the next step.

As always with automated systems, please don't hesitate to contact people in person to verify progress.

Step 3: Please make sure to create a tag group with the name of the trip and date in schoolbase and to share the tag group (or list of children, whatever you find easier) with Sophie Huyghues Despointes, reception and Nicola.

Step 4: Send the consent form to parents: Make a copy of the template, which can be found in the "all-staff drive- school trips", and adapt it as required (or click on File - Make a copy). To share with parents, click on "send" and the link symbol to get a link you can email to parents.

Never use the template itself please.

https://docs.google.com/forms/d/1XKnmc-_6rzku_mcpqRMlq1gqwzoPWazCydqQ8-I3KJs/edit

If in doubt, don't hesitate to do it together with Desi: d.correia@europaschool.uk

Step 4: Use this form to request that payments are made and to submit your invoices regarding school trips: https://forms.gle/VkVsF4N1B2FdLahj7

You will receive an automated reply once the payment is made.

-- Any comments to improve the process and/or this guide are welcome: d.correia@europaschool.uk ----

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