E-mail via Gmail

This is NOT for communication to groups of parents, for that purpose, please use Schoolbase.

All staff members and pupils will be provided with an e-mail address in the domain. Usually the address is for staff f.surname@europaschool.uk and for pupils fsur@europaschool.uk., where f is the first letter of the first name, and sur, the first three of the surname. This is done to protect the identity of the pupils in case they use their e-mail for outside of school purposes. You can create groups for classes, and use that e-mail to send a message to the whole class in one go. (You can also use SchoolBase for this, see Schoolbase section, work in progress). Similarly, there are some groups for staff members.

• secondary_teachers@europaschool.uk = all secondary teachers

• allstaff@europaschool.uk = all staff in the domain

• primaryteachers@europaschool.uk = all primary teachers

• teaching_assistants@europaschool.uk = all teaching assistants

• admin@europaschool.uk = all admin staff

NB: It is important to note that the use of this e-mail address and everything done in the gmail domain is for professional purposes. Everything is logged, and the management or system administrator have access to everything in the domain, including e-mail conversations.

You can access this account from any location with internet access, from any device. Whether you want to add the account to your personal phone is up to you. You are expected to regularly check your e-mail (at least once on a working day), but if you do not want to get messages automatically, you can opt to login whenever you wish to read your e-mail. Consider the implications of always being accessible carefully, and remember never to respond to a message when you are tired or upset. A good rule of thumb is to invite someone to come and see you if a message is rather long or emotional, and not to engage in long e-mail conversations.

Groups

I have created a number of groups. These groups can be send an e-mail (e.g. s2a@europaschool.uk). The groups are in the directory, so you can find them easily. For year 6 and 7 I have created a group per year group, as the classes are too mixed up.

For the groups you are in, e.g. allstaff, you can find an overview of your messages in a forum. https://groups.google.com/a/europaschool.uk/forum/#!forum/allstaff

https://groups.google.com/a/europaschool.uk/d/forum/secondary_teachers

Visit this group at https://groups.google.com/a/europaschool.uk/d/forum/classroom_teachers

Write an email

1. Open Gmail.

2. In the top left, click Compose.

3. In the "To" field, add recipients. If you want, you can also add recipients in the "cc" and "bcc" fields.

4. Add a subject.

5. Write your message.

6. At the bottom of the page, click Send.

Important BCC (Blind copy) if you email more than one person that does not have a europaschool.uk email address. (Click on To and then on BCC on the right side of that field).

Reply to messages

1. Open Gmail.

2. Open the message.

3. Below the message, click Reply or Reply to all.

How to add a second Google account to your Android device

1. Launch Settings from your Home screen, the app drawer, or the Notification Shade.

2. Swipe up in the Settings menu to scroll down.

3. Tap Accounts.

4. Tap Add Account.

5. Tap Google.

6. Type in your email address in the provided field. ...

7. Tap Next.

8. Type your password.

How to set up Gmail on your iPhone or iPad

1. Launch the Settings app from your Home screen.

2. Tap on Mail, Contacts, or Calendar.

3. Tap Accounts.

4. Tap on Add Account.

5. Tap on Google.

6. Enter your login information for your Google account and tap Next after each step.

How to organise labels

https://www.wikihow.com/Manage-Labels-in-Gmail

How to add your old e-mails

1. Open gmail

2. Click on the little radar on the right hand top of the page (settings)

3. Click on settings

4. Below the word "settings", there are various tab pages. Click on Accounts

5. Click on "mail account"

6. Username: your username

7. Password: your password

8. Pop server: check your settings of your old e-mail

9. Port: 995 (usually)

10. Tick "always use a secure connection (SSL)

11. Tick other options as how you prefer

12. Click on "Add Account"

13. Select "no"

13. Click on Finish

14. Subfolders are not transferred. So you have to either move them to your inbox (losing the subfolders) or to connect both accounts to a mail client (outlook, Thunderbird) via IMAP. Once connected, recreate the Label and any sub labels in Gmail. When you've created the labels, wait for the mail client to sync. After the labels appear in your mail client, manually move the mail from Outlook's folder, to the Gmail label you just created. Once Gmail Syncs, your account the labels in Gmail will have the contents from your Outlook account.

Or, you create a filter in your gmail inbox first, before moving your messages to the inbox in the old account. When they are transferred, the new rules are applied.

15.In order to mark all unread e-mail as read, follow these instructions: http://smallbusiness.chron.com/mark-entire-gmail-inbox-read-72002.htm