FOOD REQUIREMENTS.
No special needs or restrictions.
Hot water for the singers on stage (contigo type hot flask preferable instead of open cups).
Light food/snacks, tea for backstage (before show and during breaktime).
Note: Vishwanath only has one meal a day.
Optional as need basis: Following is just suggestion based on previous Chapter input: fruits(apple, blueberries etc)/orange juice with pulp (less sugar content) available for him if not available at hotel might be helpful.
HOTEL ROOM REQUIREMENTS
Remember to *book under Ekal’* group name for easy access.
Name Date of Birth
Vishwanath Rajeshbhai Batunge 6-May-78
Divyansh Jayantkumar Bhatt 18-Nov-91
Jaykumar Nilkanth Natu 1-Dec-81
Nayana Sarma 22-Oct-90
Hemantkumar Bharatbhai Solanki 29 Aug 1986
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We have total 5 Artists and will require three rooms as follows:
One room for female singer
One room for male singer
One room with double queen bed for the 3 musicians
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Assign two volunteers who will be responsible and make arrangements for the artists to stay, in motels or with Ekal volunteers, ensure that rooms are available for the males and female artists. If the host has dogs or cats, ensure that the artists are comfortable with the pets/pet allergies, otherwise make alternate arrangements.
Always book the artist rooms under the name of Ekal, irrespective of who is paying so that the artists do not get stranded at the motel counter for hours. Ekal pays for all the lodging boarding, please do not hesitate to ask for reimbursement.
If the artists are staying for a few days at a location, please do not ask them to change motels every other day. Make arrangements for their stay at one location.
Just a cautionary note---Please have the local coordinators and the chapter presidents take responsibility to make sure that we provide the artists a good quality hotel at a good
EXPENSE GUIDELINES.
As a procedure Ekal is not supposed to pay for paid attractions etc. and cannot be reimbursed.
Do no give gift cards to artist.Ekal will not remiburse the expense
Please refer to the reimbursement doc for expense policy:
https://sites.google.com/ekal.org/ekal-resources/ekal-office-collateral/account-and-policies
