DETAILS OF VACANCY

ADMINISTRATIVE ASSISTANT II

No. of Vacancy : 3

Terms of Employment : Cost of Service

Item Number : N/A

Area of Assignment : (2) Alabang, Muntinlupa

  (1) Laguna

Program / Office : Promotive Services Division - Sustainable Livelihood Program

Salary : SG 8/19,744.00

Vacancy Code : 0705-312

Deadline of Application is on AUGUST 14, 2023

Eligibility : None required

Education : Completion of 2 years in college

Training : None required

Experience : None required

JOB FUNCTIONS

1.  Assist in the conduct of records inventory of PROMSD-SLP files and records

2. Prepares travel order, travel request and overtime request of PROMSD-SLP staff

3. Prepare minutes of the meeting of the Unit/Division

4. Record incoming and outgoing communications intended for PROMSD-SLP using data tracking system and follow-through actions taken by concerned staff

5. Safe keep general records and files of the Unit/Division

6. Monitors and respond to emails intended for the Unit/Division

7. Encode results of job satisfaction survey

8. Make sure that information is entered correctly and no mistake is being made during data entry operations

9. Assist in the encoding and consolidation of Offline Baseline System (OBS), Offline Monitoring and Assessment System (OMAS) and Livelihood Assistance Grants Information System (LAG IS)

10.  Assist in encoding 8888 Citizen Complain Hotline Clients and Individual Walk-In Referral to SLP Referral Tracker

11.  Assist in answering/responding 8888 Citizen Complain Hotline Clients and Individual Walk-in Referral request and inquiry

12.  Assist in the initial review of proposals – completeness of attached documents

13.  Checks/acknowledges incoming emails for PROMSD-SLP.

14.  Perform other tasks that maybe assigned from time to time

EXPECTED OUTPUT

1.  Receiving and recording of incoming and outgoing communication and updates them at the Enhanced Documents Tracking System

2. Tracks communication and maintains a central file of documents in the Division/Unit

3. Provides clerical and administrative assistance in addressing requirements in the conduct of meetings, conferences

4. Assists in the preparation of technical reports

5. Provides administrative assistance in the day-to-day PROMSD-SLP operations

6. Performs other related tasks that maybe assigned by the Regional Program Coordinator and Division Chief

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Personal Data Sheet (CS Form No. 212 with an attached job description for each position held in previous work);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificates of Trainings / Seminars attended and Employment;

5.  Certificate/s of Board Rating/ Professional License/ CS Eligibility, if applicable only

6.  Certification from school for Masteral units earned or completed, if any, and

7.  Individual Performance Contract Rating for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/ institution; or GMC for newly graduates.

NOTE: All requirements will be submitted once called upon for initial interview. However, Requirements #2 (Personal Data Sheet) must be uploaded on the online application form.   

Only applications with complete required documents will proceed to the next level of the recruitment process.